Chief HR specialist job description. Leading HR specialist: job description. Sample job description for HR specialist
1.1. This instruction has been drawn up in accordance with the Resolution of the Ministry of Labor of the Russian Federation dated August 21, 1998. No. 37 “General industry qualification characteristics positions of workers employed in enterprises, institutions and organizations.”
1.2. A human resources specialist belongs to the category of specialists.
1.3. This job description establishes the rights, responsibilities and job responsibilities HR specialist.
1.4. A person with a higher or secondary education is accepted for the position of HR specialist. professional education, without presenting requirements for work experience.
1.5. A personnel specialist is appointed and dismissed by order of the director of the technical school upon the recommendation of the head of the personnel department.
1.6. The HR specialist reports directly to the head of the HR department and may additionally receive orders from the director of the technical school.
1.7. The HR specialist in his work is guided by:
Regulations on the HR department;
This job description.
1.8. The HR specialist should know:
Labor legislation;
Legislation and regulations;
Methodological materials on maintaining documentation for accounting and movement of personnel;
The structure and staff of the technical school;
Procedure for registration, maintenance and storage work records and personal office workers of the technical school;
The procedure for establishing the names of workers' professions and employee positions, general, insurance and continuous work experience, benefits, compensation;
Registration of pensions for employees;
The procedure for recording the movement of personnel and drawing up established reporting;
The procedure for maintaining a data bank on technical school personnel; basics of office work;
Computer technology, communications and communications;
Forms and methods of control over the execution of documents;
Labor protection rules and regulations.
1.9. During the absence of a personnel specialist (vacation, illness, etc.), his duties are performed by a person appointed by order of the director of the technical school, who is responsible for their improper performance.
2. Functions
2.1. Registration of hiring, transfer and dismissal of employees.
2.2. Maintaining and recording work records.
2.3. Preparation of necessary materials for qualification and certification commissions.
2.4. Registration and accounting of vacations.
2.5. Preparation of documents for the assignment of pensions.
2.6. Organization of condition monitoring labor discipline and compliance with internal labor regulations.
2.7. Preparation, execution and submission of reports on quota issues.
2.8. Analysis of staff turnover.
2.9. Ensuring the fulfillment of the functions assigned to the technical school in the daily activities of primary military registration, military registration and reservation of citizens in the reserve, from among those working and studying at the technical school.
2.10. Carrying out primary military registration of citizens in reserve and citizens subject to conscription for military service, living or staying (for a period of more than three months).
2.11.Explaining to technical school officials and citizens their responsibilities for military registration, mobilization training and mobilization, established by law Russian Federation and the Regulations on military registration and control over their implementation.
2.12. Preparation of documents on personnel and financial activities.
3. Job responsibilities
The HR specialist must:
3.1. Exercise control over the timely execution of orders, orders of the director of the technical school and instructions of the head of the personnel department.
3.2. Keep records of technical school personnel , its divisions in accordance with unified forms primary accounting documentation.
3.3. Formalize the hiring, transfer and dismissal of employees in accordance with labor legislation, regulations and orders of the director of the technical school, as well as other established personnel documentation.
3.4. When applying for a job, issue a checklist for introductory and initial training, introduce local acts technical school
3.5. Form and maintain personal files of employees, make changes to them related to work activities.
3.6. Draw up orders for personnel and financial activities of technical school employees.
3.7. Ready necessary materials for qualification, certification, competition commissions and nomination of employees for incentives and awards
3.8. Fill out, record and store work books, calculate work experience, issue certificates of present and past labor activity workers.
3.9. Make entries in work books about incentives and awards for employees.
3.10. Prepare documents for submitting a quota report.
3.11. Enter information into the data bank about the quantitative and qualitative composition of workers, their movement, monitor its timely updating and replenishment.
3.12. Keep records of the provision of vacations to employees, exercise control over the preparation and compliance with regular vacation schedules.
3.13. Maintain time records of the actual time of workers’ stay at the technical school, monitor their timely attendance at work and departure from work, and presence at work places.
3.14. Make appropriate notes on the timesheet and draw up daily reports (summaries) on attendance at work, as well as lateness and absences, indicating the reasons that caused them, and keep records of the payroll of employees.
3.15. Systematically make changes related to registration of hiring employees, transfers, dismissals, granting vacations, etc.
3.16. Monitor the timeliness of employees submitting certificates of temporary disability, sick care certificates and other documents confirming their right to absence from work.
3.17. In accordance with the established procedure, submit a time sheet containing information about the time actually worked, overtime hours work, violations of labor discipline, etc.
3.18. Prepare pension insurance cards and other documents necessary for assigning pensions to technical school employees and their families, establishing benefits and compensation.
3.19. Study the causes of staff turnover, participate in the development of measures to reduce it.
3.20. Prepare documents upon expiration of the established periods of current storage for depositing in the archive.
3.21. Maintain primary records of citizens in the reserve using primary registration cards, and citizens subject to conscription for military service, according to lists.
3.22. Assist in military registration (removal from military registration) of citizens who arrive (move to another region, city) for permanent or temporary (for a period of over 3 months) place of residence.
3.23. To identify, together with the internal affairs bodies, citizens who are subject to military registration.
3.24. Annually check primary registration cards and lists of citizens subject to conscription for military service with military registration documents of the district military commissariat.
3.25. Send, at the request of the military commissariat, the information necessary for entering into military registration documents about citizens who are registered for military service and citizens who are registered with military personnel.
3.26. Annually submit lists of 15- and 16-year-old boys to the military commissariat of the district in September, and lists of boys subject to initial military registration in December.
3.27. Monitor the visits of citizens subject to conscription to military service to medical institutions to which they are sent for medical examination or examination.
3.28. Make changes to the primary registration cards and lists of citizens subject to conscription for military service regarding education, place of work, position, marital status and place of residence who are registered with the military, and report to the military commissariat about the changes made within 14 days .
3.29. Explain to citizens their responsibilities for military registration, established by law Russian Federation "On military duty and military service", to monitor their implementation.
3.30. When registering citizens for military registration:
Check the authenticity of military tickets (temporary certificates in lieu of military tickets) and certificates of citizens subject to conscription for military service, the presence of marks on the removal of citizens from military registration at their previous place of residence and the registration of reserve officers and citizens subject to conscription for military service for military registration in the military district commissariat for the new place of residence.
If you find unspecified corrections, inaccuracies and forgeries, or an incomplete number of sheets in the military ID (temporary certificates) of citizens subject to conscription for military service, immediately report this to the military commissariat to take appropriate measures.
Issue receipts when accepting from citizens military tickets (temporary certificates instead of military tickets) certificates of citizens subject to conscription for military service.
Fill out primary registration cards for citizens in reserve. In accordance with the entries in military IDs, fill out registration cards for warrant officers, midshipmen, sergeants, senior soldiers and reserve sailors.
3.31. Within 14 days, inform the military commissariat about the hiring (dismissal) of citizens who are in the reserve and registered with the military.
3.32. Carry out requirements federal law“On personal data” and other regulatory legal acts of the Russian Federation, as well as internal regulations of the technical school regulating the issues of protecting the interests of personal data subjects, the procedure for processing and protecting personal data.
3.33. Monitor the state of labor discipline in the departments of the technical school and employees’ compliance with internal labor regulations.
3.34. Prepare prescribed reports.
3.35. Pass mandatory, preliminary (when applying for a job) and periodic (annual) medical examinations and certification.
3.36. Comply with the requirements in accordance with the labor protection instructions.
3.37. Carry out other instructions from the technical school management that are not included in this job description, but arise in connection with production needs.
4. Rights
The HR specialist has the right :
4.1. On issues within his competence, submit proposals for improving the activities of the technical school for consideration by the management; options for eliminating existing shortcomings in the technical school’s activities;
4.2. Request personally or on behalf of the head of the HR department from managers structural divisions technical school and specialists information and documents necessary to perform job duties;
4.3. Demand that the technical school management provide assistance in the performance of their official duties.
5. Responsibility
The HR specialist is responsible for:
5.1. For improper performance or failure to fulfill one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation.
5.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
5.3. For causing material damage- within the limits determined by the current labor and civil legislation of the Russian Federation.
5.4. For violation of the requirements of the federal law “On Personal Data” and other regulatory legal acts of the Russian Federation, as well as internal regulations of the technical school regulating the issues of protecting the interests of personal data subjects, the procedure for processing and protecting personal data - within the limits established by the current legislation of the Russian Federation.
5.5. For failure to perform or improper performance of one’s functions and duties provided for by this job description, orders, instructions, instructions of the technical school management, which are not included in this job description, but arose in connection with production necessity and other offenses - in accordance with the current legislation of the Russian Federation: reprimand, reprimand, dismissal.
6. Interactions
HR Specialist:
6.1. Works according to a schedule based on a 40-hour working week and approved by the director of the technical school.
6.2. Independently plans his work for each academic year and half-year. The work plan is agreed upon with the head of the personnel department and approved by the director of the technical school no later than five days from the beginning of the planned period.
6.3. Receives information of a regulatory, legal, organizational and methodological nature from the head of the technical school’s personnel department, and familiarizes himself with the relevant documents against signature.
6.4. Systematically transfers personnel and financial documentation to accounting staff.
6.5. Systematically exchanges information on issues within its competence with deputy directors and employees of the technical school.
6.6. Maintains confidentiality.
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HR specialist (.doc, 75KB)
I. General provisions
- An HR specialist is classified as a specialist.
- A person with a higher professional education is appointed to the position of HR specialist without presenting any work experience requirements.
- Appointment to the position of HR specialist and dismissal from it is made by order
- The HR specialist should know:
- 4.1. Legislative and regulatory legal acts, methodological materials on personnel management issues.
- 4.2. Labor legislation.
- 4.3. The structure and staff of the enterprise, its profile, specialization and development prospects.
- 4.4. The procedure for determining future and current personnel requirements.
- 4.5. Sources of supplying the enterprise with personnel.
- 4.6. Methods for analyzing the professional and qualification structure of personnel.
- 4.7. Regulations on certification and qualification tests.
- 4.8. Procedure for election (appointment) to a position.
- 4.9. The procedure for registration, maintenance and storage of documentation related to personnel and their movement.
- 4.10.
Job description of a HR specialist, in accordance with the professional standard
The procedure for creating and maintaining a data bank about the personnel of the enterprise.
- 4.11. The procedure for drawing up reports on personnel.
- 4.12. Fundamentals of psychology and sociology of labor.
- 4.13. Fundamentals of economics, labor organization and management.
- 4.14. Internal labor regulations.
- 4.15. Labor protection and safety rules and regulations.
- During the absence of a personnel specialist (vacation, illness, business trip, etc.), his duties are performed by a person appointed by order of the director of the enterprise, who is responsible for their proper execution.
II. Job responsibilities
HR Specialist:
- Performs work to staff the enterprise with personnel of the required professions, specialties and qualifications.
- Takes part in the recruitment, selection, and placement of personnel.
- Conducts study and analysis:
- 3.1. The official and professional qualification structure of the personnel of the enterprise and its divisions.
- 3.2. Established documentation for personnel records related to the hiring, transfer, employment and dismissal of employees.
- 3.3. Results of employee certification and assessment business qualities in order to determine the current and future personnel needs, prepare proposals for replacement vacant positions and creating a reserve for promotion.
- Participates in the study of the labor market to determine sources of satisfying the need for personnel, establishing and maintaining direct connections with educational institutions, contacts with enterprises of a similar profile.
- Takes part in the development of promising and current plans by work.
- Monitors the placement and placement of young specialists and young workers in accordance with the specialty and profession obtained at the educational institution, and conducts their internships.
- Takes part in adaptation work again hired workers To production activities.
- Participates in the preparation of proposals for personnel development, business career planning, training and professional development of personnel, as well as in evaluating the effectiveness of training.
- Takes part in the organization of work, methodological and information support qualification, certification, competition commissions, registration of their decisions.
- Analyzes the state of labor discipline and compliance by employees of the enterprise with internal labor regulations, personnel movement, participates in the development of measures to reduce turnover and improve labor discipline.
- Controls:
- 11.1.
Timely processing of hiring, transfer and dismissal of employees.
- 11.2. Issuance of certificates about their current and past work activities.
- 11.3. Compliance with the rules for storing and filling out work books.
- 11.4. Preparation of documents for the establishment of benefits and compensation, registration of pensions for employees and other established personnel documentation.
- 11.5. Entering relevant information into the enterprise personnel data bank.
- 11.1.
- Prepares prescribed reports.
- Performs individual official assignments from his immediate superior.
III. Rights
The HR specialist has the right:
- Get acquainted with the draft decisions of the enterprise management concerning its activities.
- On issues within his competence, submit proposals for the management’s consideration to improve the activities of the enterprise and improve the forms and methods of work; comments on the activities of the enterprise personnel; options for eliminating existing shortcomings in the enterprise’s activities.
- Request personally or on behalf of the enterprise management from the heads of the enterprise departments and specialists information and documents necessary to fulfill his official duties.
- Involve specialists from all (individual) structural divisions in solving the tasks assigned to him (if this is provided for by the regulations on structural divisions, if not, then with the permission of the head of the organization).
- Require the management of the enterprise to provide assistance in the performance of their official duties and rights.
IV. Responsibility
The HR specialist is responsible for:
- For improper performance or failure to fulfill one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation.
- For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
- For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.
Job description HR department specialist regulates labor Relations. The document establishes responsibilities, rights, functional responsibilities employee, the procedure for his subordination, occupation and dismissal, requirements for skills and education.
The instructions are prepared by the head of the organization’s department. Approved by the General Director.
I. General provisions
1. A HR specialist belongs to the “specialists” category.
2. The HR specialist reports directly to the head of the HR department/general director of the institution.
3. A person with a higher professional education and at least one year of experience in a similar position is appointed to the position of HR department specialist.
4. The appointment or dismissal of a HR department specialist is carried out by order general director institutions.
5. During the absence of a HR department specialist, his rights, responsibilities, and functional responsibilities are transferred to another official, as reported in the order for the organization.
Responsibilities of a personnel officer
The HR specialist should know:
- personnel policy of the organization;
- organizational and staffing structure of the institution;
- methods of selection and evaluation of personnel;
- fundamentals of civil and labor legislation of the Russian Federation;
- labor market conditions;
- rules for concluding and executing contracts;
- norms business etiquette and communication;
- basics of handling databases and accounting automation tools;
- rules for calculating benefits, compensation, and issuing pensions to employees;
- labor protection, fire protection, safety regulations;
- reporting documents established in the institution.
7. The HR specialist is guided in his activities by:
- this job description;
- orders and instructions from management;
- internal labor regulations, other governing acts of the institution;
- legislative acts of the Russian Federation;
- Charter of the organization.
II. Job responsibilities of a HR specialist
The HR specialist performs the following job responsibilities:
1. Hires, transfers, dismisses employees within the framework of the requirements of labor legislation, the provisions of orders of the head of the institution, and other established documentation for personnel management.
2. Takes into account the personnel of the organization and its divisions in accordance with the unified forms of primary accounting documentation.
3. Collects materials for certification, qualification, and competition commissions.
4. Represents employees for incentives and penalties.
5. Creates and maintains personal files of employees. Supplements them with information in accordance with the work activities of the staff.
7. Makes entries in the work books of the institution’s employees. Provides their accounting and storage.
8. Prepares and issues certificates about the current and past work activities of employees.
9. Calculates the work experience of employees.
10. Prepares pension insurance cards and other documents for calculating pensions, benefits, compensation for employees of the institution and their families.
11. Leads information bases qualitative and quantitative composition of employees, monitors their replenishment and timely renewal.
12. Takes into account employee vacations, controls the preparation and compliance with vacation schedules.
13. Studies the reasons for staff dismissal, participates in the preparation of measures to reduce their number.
14. Collects documents for their delivery to archives for storage.
15. Develops and implements measures for non-disclosure, preservation of trade secrets of the institution, personal data of the organization’s employees.
16. Performs official duties overtime in the manner prescribed by the labor legislation of the Russian Federation.
17. Prepares reporting documentation.
18. Monitors compliance with the requirements of work discipline and labor regulations in departments of the institution.
ІІІ.
1. Endorse documents within your competence.
2. Represent the interests of the organization in the prescribed manner.
3. Inform the immediate supervisor about identified shortcomings in the work of the institution, and propose measures to eliminate them.
5. Make decisions independently within your competence.
6. Communicate with employees of the organization’s structural divisions on personnel and related issues.
7. Not perform job duties if there is a danger to life or health.
8. Receive information about the decisions of the organization’s management regarding the activities of the HR department and work with personnel.
9. Require management to create conditions for the safety of documents, material assets, and performance of official duties.
10. Send proposals to management to improve your activities and the work of the organization.
11. Receive necessary information to perform their functional duties.
12. Offer for consideration proposals for penalties and incentives for employees after agreement with the immediate supervisor.
IV. Responsibility
The HR specialist is responsible for:
1. Unauthorized representation of the interests of the organization.
2. Violation of the requirements of the governing documents of the institution.
3. The quality of the organization's personnel records management.
4. Violation of business etiquette and communication standards.
5. Illegal handling of trade secrets, personal information, disclosure of confidential data.
6. Improper performance of one’s functional duties.
7. Consequences of your actions, independent decisions.
8. Causing damage to the organization, its employees, the state, or contractors.
9. Violation of fire protection, provisions of internal labor regulations, labor discipline, safety standards.
HR Specialist
Job responsibilities
Performs work to staff the enterprise with personnel of the required professions, specialties and qualifications. Takes part in the recruitment, selection, and placement of personnel. Conducts a study and analysis of the official and professional qualification structure of the personnel of the enterprise and its divisions, established documentation for personnel records related to the hiring, transfer, employment and dismissal of employees, the results of certification of employees and assessment of their business qualities in order to determine the current and future needs for personnel, preparing proposals for filling vacant positions and creating a reserve for promotion. Participates in the study of the labor market to determine sources of satisfying the need for personnel, establishing and maintaining direct connections with educational institutions, contacts with enterprises of a similar profile.
HR specialist job description
Informs company employees about available vacancies. Participates in the development of long-term and current labor plans. Monitors the placement and placement of young specialists and young workers in accordance with the profession and specialty obtained at the educational institution, conducts their internships, and takes part in the adaptation of newly hired workers to production activities. Participates in the preparation of proposals for personnel development, business career planning, training and professional development of personnel, as well as in evaluating the effectiveness of training. Takes part in organizing the work, methodological and information support of qualification, certification, and competition commissions, and processing their decisions. Analyzes the state of labor discipline and compliance by enterprise employees with internal labor regulations, personnel movement, participates in the development of measures to reduce turnover and improve labor discipline.
Controls the timely registration of the admission, transfer and dismissal of employees, the issuance of certificates about their current and past work activities, compliance with the rules for storing and filling out work books, the preparation of documents for establishing benefits and compensation, issuing pensions to employees and other established personnel documentation, as well as entering the relevant information in the data bank about the personnel of the enterprise. Prepares prescribed reports.
Must know
The HR specialist should know:
- legislative and regulatory legal acts, methodological materials on personnel management
- labor legislation
- structure and staff of the enterprise, its profile, specialization and development prospects
- procedure for determining future and current staffing needs
- sources of supplying the enterprise with personnel
- methods for analyzing the professional and qualification structure of personnel
- provisions on certification and qualification tests
- procedure for election (appointment) to a position
- procedure for registration, maintenance and storage of documentation related to personnel and their movement
- procedure for creating and maintaining a data bank about the company’s personnel
- procedure for reporting on personnel
- fundamentals of psychology and sociology of labor
- fundamentals of economics, labor organization and management
- labor legislation
- means of computer technology, communications and communication
- labor safety rules and regulations
Qualification Requirements
Higher professional education without any work experience requirements.
Source: Qualification Handbook management positions,
specialists and other employees 4th edition, updated
(as amended on February 12, 2014, with changes and additions for 2018)
Job description for HR specialist
[Name of company]
Job description
I approve
[Job title] [Organization name]
______________/___[FULL NAME.]___/
HR specialist
1. General Provisions
1.1. This job description defines the functional duties, rights and responsibilities of a HR department specialist [Name of organization in genitive case] (hereinafter referred to as the Society).
1.2. A HR department specialist is appointed to a position and dismissed from a position in the manner established by current labor legislation by order of the head of the Company.
1.3. The HR department specialist belongs to the category of employees and reports directly to [name of the position of the immediate manager in the dative case] of the Company.
1.4. A person who has a secondary vocational education without requirements for work experience or primary vocational education, special training according to an established program and work experience in the profile of at least 2 years, including this enterprise at least 1 year.
1.5. The HR specialist should know:
— legislative and regulatory legal acts, methodological materials on maintaining documentation for accounting and personnel movement;
— labor legislation;
— structure and staff of the enterprise;
— the procedure for registration, maintenance and storage of work books and personal files of enterprise employees;
— the procedure for establishing the names of workers’ professions and employee positions, general and continuous work experience, benefits, compensation, and registration of pensions for employees;
— the procedure for recording the movement of personnel and drawing up established reporting;
— the procedure for maintaining a data bank about the personnel of the enterprise;
— basics of office work; means of computer technology, communications and communications;
— rules and regulations of labor protection.
1.6. The HR specialist in his daily activities is guided by:
— local acts and organizational and administrative documents of the Company;
— internal labor regulations;
— labor protection and safety rules, ensuring industrial sanitation and fire protection;
— instructions, orders, decisions and instructions from the immediate supervisor;
- this job description.
1.7. During the period of temporary absence of a HR department specialist, his duties are assigned to [deputy position title].
2. Functional responsibilities
The HR specialist performs the following job functions:
2.1. Keeps records of the personnel of the enterprise and its divisions in accordance with unified forms of primary accounting documentation.
2.2. Prepares the hiring, transfer and dismissal of employees in accordance with labor legislation, regulations and orders of the head of the enterprise, as well as other established personnel documentation.
2.3. Forms and maintains personal files of employees, makes changes to them related to work activities.
2.4. Prepares the necessary materials for qualification, certification, competition commissions and the presentation of employees for incentives and awards.
2.5. Fills out, records and stores work books, calculates length of service, issues certificates of current and past work activities of employees.
2.6. Makes entries in work books about incentives and awards for employees.
2.7. Enters information about the quantitative, qualitative composition of employees and its movement into the data bank about the enterprise’s personnel, monitors its timely updating and replenishment. Keeps records of the provision of vacations to employees, monitors the preparation and compliance with regular vacation schedules.
2.8. Prepares pension insurance cards and other documents necessary for assigning pensions to enterprise employees and their families, establishing benefits and compensation.
2.9. Studies the causes of staff turnover and participates in the development of measures to reduce it.
2.10. Prepares documents upon expiration of the established periods of current storage for depositing in the archive.
2.11. Monitors the state of labor discipline in the organization’s divisions and employees’ compliance with internal labor regulations.
2.12. Prepares prescribed reports.
2.13. Accepts necessary measures to ensure the safety/non-disclosure of the Company's trade secrets, as well as personal information about the Company's employees.
In case of official necessity, a HR department specialist may be involved in performing his duties overtime in the manner prescribed by the regulations federal legislation about work.
The HR specialist has the right:
3.1. Request and receive the necessary materials and documents related to the activities of the HR specialist.
3.2. Enter into relationships with departments of third-party institutions and organizations to resolve operational issues of production activities that are within the competence of the HR inspector.
3.3. Represent the interests of the enterprise in third party organizations on issues related to his professional activities.
4. Responsibility and performance evaluation
4.1. The HR department specialist bears administrative, disciplinary and material (and in some cases provided for by the legislation of the Russian Federation, criminal) responsibility for:
4.1.1. Failure to carry out or improperly carry out official instructions from the immediate supervisor.
4.1.2. Failure or improper performance of your labor functions and the tasks assigned to him.
4.1.3. Illegal use of granted official powers, as well as their use for personal purposes.
4.1.4. Inaccurate information about the status of the work assigned to him.
4.1.5. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that pose a threat to the activities of the enterprise and its employees.
4.1.6. Failure to ensure compliance with labor discipline.
4.2. The assessment of the work of a HR specialist is carried out:
4.2.1. By the immediate supervisor - regularly, in the course of the employee’s daily performance of his labor functions.
Job Description for HR Specialist
The certification commission of the enterprise - periodically, but at least once every two years, based on documented results of work for the evaluation period.
4.3. The main criterion for assessing the work of a HR specialist is the quality, completeness and timeliness of his performance of the tasks provided for in these instructions.
5. Working conditions
5.1. The work schedule of a HR department specialist is determined in accordance with the internal labor regulations established in the Company.
5.2. Due to production needs, a HR specialist is required to travel to business trips(including local significance).
I have read the instructions ___________/___________/ “__” _______ 20__
Download job descriptionHR specialist(.doc, 75KB)
I. General provisions
- An HR specialist is classified as a specialist.
- A person with a higher professional education is appointed to the position of HR specialist without presenting any work experience requirements.
- Appointment to the position of HR specialist and dismissal from it is made by order
- The HR specialist should know:
- 4.1. Legislative and regulatory legal acts, methodological materials on personnel management issues.
- 4.2. Labor legislation.
- 4.3. The structure and staff of the enterprise, its profile, specialization and development prospects.
- 4.4. The procedure for determining future and current personnel requirements.
- 4.5. Sources of supplying the enterprise with personnel.
- 4.6. Methods for analyzing the professional and qualification structure of personnel.
- 4.7. Regulations on certification and qualification tests.
- 4.8. Procedure for election (appointment) to a position.
- 4.9. The procedure for registration, maintenance and storage of documentation related to personnel and their movement.
- 4.10. The procedure for creating and maintaining a data bank about the personnel of the enterprise.
- 4.11. The procedure for drawing up reports on personnel.
- 4.12. Fundamentals of psychology and sociology of labor.
- 4.13. Fundamentals of economics, labor organization and management.
- 4.14. Internal labor regulations.
- 4.15. Labor protection and safety rules and regulations.
- During the absence of a personnel specialist (vacation, illness, business trip, etc.), his duties are performed by a person appointed by order of the director of the enterprise, who is responsible for their proper execution.
II. Job responsibilities
HR Specialist:
- Performs work to staff the enterprise with personnel of the required professions, specialties and qualifications.
- Takes part in the recruitment, selection, and placement of personnel.
- Conducts study and analysis:
- 3.1. The official and professional qualification structure of the personnel of the enterprise and its divisions.
- 3.2. Established documentation for personnel records related to the hiring, transfer, employment and dismissal of employees.
- 3.3. Results of employee certification and assessment of their business qualities in order to determine current and future personnel needs, prepare proposals for filling vacant positions and create a reserve for promotion.
- Participates in the study of the labor market to determine sources of satisfying the need for personnel, establishing and maintaining direct connections with educational institutions, contacts with enterprises of a similar profile.
- Participates in the development of long-term and current labor plans.
- Monitors the placement and placement of young specialists and young workers in accordance with the specialty and profession obtained at the educational institution, and conducts their internships.
- Takes part in the adaptation of newly hired employees to production activities.
- Participates in the preparation of proposals for personnel development, business career planning, training and professional development of personnel, as well as in evaluating the effectiveness of training.
- Takes part in organizing the work, methodological and information support of qualification, certification, and competition commissions, and processing their decisions.
- Analyzes the state of labor discipline and compliance by employees of the enterprise with internal labor regulations, personnel movement, participates in the development of measures to reduce turnover and improve labor discipline.
- Controls:
- 11.1. Timely processing of hiring, transfer and dismissal of employees.
- 11.2. Issuance of certificates about their current and past work activities.
- 11.3. Compliance with the rules for storing and filling out work books.
- 11.4. Preparation of documents for the establishment of benefits and compensation, registration of pensions for employees and other established personnel documentation.
- 11.5. Entering relevant information into the enterprise personnel data bank.
- Prepares prescribed reports.
- Performs individual official assignments from his immediate superior.
III. Rights
The HR specialist has the right:
- Get acquainted with the draft decisions of the enterprise management concerning its activities.
- On issues within his competence, submit proposals for the management’s consideration to improve the activities of the enterprise and improve the forms and methods of work; comments on the activities of the enterprise personnel; options for eliminating existing shortcomings in the enterprise’s activities.
- Request personally or on behalf of the enterprise management from the heads of the enterprise departments and specialists information and documents necessary to fulfill his official duties.
- Involve specialists from all (individual) structural divisions in solving the tasks assigned to him (if this is provided for by the regulations on structural divisions, if not, then with the permission of the head of the organization).
- Require the management of the enterprise to provide assistance in the performance of their official duties and rights.
IV. Responsibility
The HR specialist is responsible for:
- For improper performance or failure to fulfill one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation.
- For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
- For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.
We bring to your attention typical example job description of a HR specialist, sample 2019/2020. A person with a higher professional education can be appointed to this position without presenting any work experience requirements. Don’t forget, every instruction from a HR specialist is handed out against a signature.
The following provides typical information about the knowledge that a human resources specialist should have. About duties, rights and responsibilities.
This material is part of the huge library of our website, which is updated daily.
1. General Provisions
1. A HR specialist belongs to the category of specialists.
2. A person with a higher professional education is accepted for the position of HR specialist without presenting requirements for work experience.
3. A HR specialist is hired and dismissed by the director of the organization.
4. The HR specialist must know:
— legislative and regulatory legal acts, methodological materials on personnel management;
— labor legislation;
— structure and staff of the enterprise, its profile, specialization and development prospects;
— the procedure for determining future and current personnel requirements;
— sources of personnel supply for the enterprise;
— methods for analyzing the professional and qualification structure of personnel;
— provisions on certification and qualification tests;
— procedure for election (appointment) to a position;
— the procedure for registration, maintenance and storage of documentation related to personnel and their movement;
— the procedure for creating and maintaining a data bank about the enterprise’s personnel;
— the procedure for drawing up reports on personnel;
— basics of psychology and work;
— fundamentals of economics, labor organization and management;
— labor legislation;
— means of computer technology, communications and communications;
— internal labor regulations;
— rules and regulations of labor protection, safety precautions, industrial sanitation and fire protection.
5. In his activities, the HR specialist is guided by:
- legislation of the Russian Federation,
- Charter of the organization,
- orders and instructions of employees to whom he is subordinate in accordance with these instructions,
- this job description,
— Internal labor regulations of the organization.
6. The HR specialist reports directly to the head of the HR department.
7. During the absence of a personnel specialist (business trip, vacation, illness, etc.), his duties are performed by a person appointed by the director of the organization in the prescribed manner, who acquires the corresponding rights, duties and is responsible for the performance of the duties assigned to him.
2. Job responsibilities of a HR specialist
HR Specialist:
1. Performs work to staff the enterprise with personnel of the required professions, specialties and qualifications.
2. Participates in the work of recruiting, selecting, and placing personnel.
3. Conducts a study and analysis of the official and professional qualification structure of the personnel of the enterprise and its divisions, established documentation for personnel records related to the hiring, transfer, employment and dismissal of employees, the results of certification of employees and assessment of their business qualities in order to determine current and future personnel needs, preparing proposals for filling vacant positions and creating a reserve for promotion.
4. Participates in the study of the labor market to determine sources of satisfying the need for personnel, establishing and maintaining direct connections with educational institutions, contacts with enterprises of a similar profile.
5. Informs enterprise employees about available vacancies.
6. Participates in the development of long-term and current labor plans.
7. Monitors the placement and placement of young specialists and young workers in accordance with the profession and specialty obtained at the educational institution, conducts their internships, and takes part in the adaptation of newly hired workers to production activities.
8. Participates in the preparation of proposals for personnel development, business career planning, training and professional development of personnel, as well as in evaluating the effectiveness of training.
9. Takes part in organizing the work, methodological and information support of qualification, certification, and competition commissions, and processing their decisions.
10. Analyzes the state of labor discipline and compliance by employees of the enterprise with internal labor regulations, personnel movement, participates in the development of measures to reduce turnover and improve labor discipline.
11. Controls the timely processing of the admission, transfer and dismissal of employees, the issuance of certificates about their current and past work activities, compliance with the rules for storing and filling out work books, the preparation of documents for establishing benefits and compensation, issuing pensions to employees and other established personnel documentation, as well as entering relevant information into a data bank about the company’s personnel.
12. Prepares prescribed reports.
13. Complies with internal labor regulations and other local regulations organizations.
14. Complies with internal rules and standards of labor protection, safety, industrial sanitation and fire protection.
15. Ensures cleanliness and order in his workplace,
16. Carry out, within the framework of the employment contract, the orders of the employees to whom he is subordinate in accordance with these instructions.
3. Rights of the HR specialist
The HR specialist has the right:
1. Submit proposals for consideration by the director of the organization:
— to improve work related to those provided for herein instructions and duties,
- on encouraging distinguished employees subordinate to him,
- about attraction to material and disciplinary liability employees subordinate to him who violated production and labor discipline.
2. Request from structural divisions and employees of the organization the information necessary for him to perform his job duties.
3. Get acquainted with the documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of official duties.
4. Get acquainted with the draft decisions of the organization’s management relating to its activities.
5. Require the management of the organization to provide assistance, including ensuring organizational and technical conditions and execution of the established documents necessary for the performance of official duties.
6. Other rights established by current labor legislation.
4. Responsibility of the HR specialist
The HR specialist is responsible in the following cases:
1. For improper performance or failure to fulfill one’s job duties provided for in this job description - within the limits established by the labor legislation of the Russian Federation.
2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.
Job description for HR specialist - sample 2019/2020. Job responsibilities of a HR specialist, rights of a HR specialist, responsibilities of a HR specialist.
The job description of the HR employee was created in accordance with employment contract, which, in turn, corresponds to the Labor Code of the Russian Federation and other regulations who are responsible for regulating labor legal relations In Russian federation.
This document consists of six points. The job description specifies general provisions, requirements for the employee’s qualifications, job and functional responsibilities, as well as his rights and responsibilities.
Job description of a HR specialist - basic provisions
The main provisions of the HR employee’s job description include:
- 1. A personnel officer is considered a full-fledged employee in his field of activity.
- 2. Any citizen with a higher education can become a personnel employee. No work experience required.
- 3. By order, a personnel officer is appointed to a position and removed.
- 4. The personnel employee must be familiar with legislative framework, and also have an idea of the progress of the work.
- 5. In the absence of an employee, he must be replaced by another employee who is designated for such a case.
Additionally, material about the responsibilities of a secretary-assistant may be useful.
Job description of HR specialist professional standard
Professional standards personnel worker regulated in Art. 195.1 of the Labor Code of the Russian Federation since 2012. Additional information on this topic can be found in the article about the job description of a personnel inspector.
The professional standard consists of 4 sections:
- 1. General Provisions.
- 2. Detailed description all functions of work activity that are included in the professional standard.
- 3. Characteristics of the functions of work activity.
- 4. Information about the developers of the professional standard.
IN general provisions contains the main criteria by which the specialty of a personnel officer is determined.
The functions of a personnel employee in the professional standard include maintaining personnel records, providing the department with employees, conducting personnel certification, organizing and conducting internships and training, monitoring and managing the team.
The HR specialist must:
- 1. Staff the organization with employees based on the required professions according to the required qualifications and specialty.
- 2. Participate in the selection and placement of workers.
- 3. Prepare documents related to personnel and labor activities.
- 4. Exercise control.
- 5. Prepare timely reports.
Job description of leading HR specialist
General provisions establish basic rights, duties and responsibilities, indicating the name of the organization. A leading HR specialist can become a citizen with higher education and at least five years of work experience.
The head of the personnel accounting bureau is the immediate supervisor of the leading specialist. The General Director has the right to appoint and remove from this position.
Also, a specialist must comply with his duties, meet professional requirements, know his rights and be responsible for his activities.
Job description of a human resources specialist in an educational institution
The basic essence is the same as that of other specialists, except that here the activity takes place in educational institution. The differences relate to some functions and requirements.
Appointment and removal rests with the director educational institution. This employee can be a person who has a vocational primary education without work experience or just a secondary education, but with proof of work experience. The personnel officer reports to his director.
The personnel officer is obliged to study and analyze the work of the educational institution’s personnel. Reporting. collecting information and storing documents is considered one of the main functions of an employee. He must also monitor that the labor code is implemented.
Job Descriptions for a Healthcare HR Specialist
This instruction is almost similar to the previous ones, the only difference is that the manual is chief physician, who has the right to appoint and remove. In addition, education requires at least three years of work experience.
Such a healthcare employee is required to perform the following functions:
- 1. Organize military registration.
- 2. Design labor holidays, monitor their implementation.
- 3. Arrange for public holidays.
- 4. Draw up the necessary reports on the work done.
An employee has the right to receive information and documents necessary for his work activities.
HR specialist job description - standard form
The standard form of a job description for a HR specialist consists of basic provisions that indicate the requirements for the employee and his direct management. The duties that the employee is required to perform, as well as the rights and responsibilities.
