1c state and municipal procurement 8. Mechanism for setting up procurement methods

The software product “1C: State and municipal procurement 8” provides automation of all stages of preparation and placement of an order for the purchase of goods, works and services.

The program is intended for use:

government and municipal institutions at different levels, the procurement activities of which are regulated by Federal Law 44-FZ

the main managers, administrators and recipients of budget funds, acting as state (municipal) customers;

state and municipal authorities, authorized bodies performing the functions of placing an order;

specialized organizations - legal entities, which are attracted by customers or authorized bodies to carry out the functions of placing an order;

organizations and institutions whose procurement activities are regulated by Federal Law 223-FZ (state and municipal unitary enterprises, autonomous institutions, state corporations, etc.)

The implementation of the software product "1C: State and municipal procurement 8" will optimize and simplify the process of preparing documents and making decisions at different stages of preparation and holding of tenders - both for the specialist preparing the tender documentation and for the commission whose tasks include reviewing and evaluation of applications from order placement participants.

Systematization of data in the form of structured documents and repeated use of information entered into the system will reduce the amount of operator workload and improve the quality of prepared documents. And this, in turn, will reduce the complexity of making changes to the finished documentation (tender, auction, etc.).

The use of the 1C: State and Municipal Procurement 8 program will help to avoid mistakes at the stage of generating documentation and carry out order placement procedures taking into account all legal requirements.

Features of implementing a software product from customers whose procurement activities are regulated by Federal Law No. 223-FZ

Federal Law 223-FZ gives each organization the right to make purchases by any means, provided that the procedure for such purchases is enshrined in the organization’s Procurement Regulations. Procurement regulations vary greatly - both in the range of procurement methods and in the order in which they are carried out.

It is very important to understand that all the nuances of the procurement process of organizations subject to 223-FZ must be taken into account in standard solution impossible. Accordingly, the implementation will require the active participation of partners in terms of finalizing the system to suit the characteristics of each client.

Functionality

Mechanism for setting up procurement methods

An organization carrying out procurement activities within the framework of 223-FZ has the right to provide in the Procurement Regulations its own methods for identifying suppliers. To allow flexible configuration of procurement methods, the configuration includes a constructor that allows you to:

Determine a list of standard and specific requirements for procurement participants

Establish criteria and subcriteria for evaluating proposals and the procedure for their calculation

Highlight the stages of procurement provided for in the Procurement Regulations

Tune printed forms documents

Product Directory

The system provides for the formation of its own hierarchical directory (classifier) ​​of goods, works and services “Products” with a description of characteristics and consumer properties.

You can keep records of purchased products in the following terms:

OKPD ( all-Russian classifier products by type economic activity);

Nomenclature.

The use of classifiers to identify products is necessary for the formation various forms reporting in the context of certain groups and types of products. The product directory provides the ability to collect products by groups. In this case, the formation of groups is carried out by users independently.

For convenient user work with large volumes of entered information, two modes are provided for entering data on purchased products - directly in the “Products” directory, and when filling out system documents.

Since the program can keep records of purchases of goods, works and services from several customers, it is possible to configure the visibility of the “Products” directory data for users. The data is limited by the institution to which the system user belongs. For example, a user at a particular institution may be able to access data entered by users of only that institution, or data entered by users of other institutions.

The ability to configure user rights to edit (moderate) directory data has been implemented.

Collection of applications (needs) of departments or subordinate institutions

The software product allows you to automate the process of collecting applications from subordinate organizations for tenders. This block includes the following functions:

Collection and registration of customer applications;

Automatic generation of application lots based on procurement plan data;

Automatic generation of purchase lots based on application data;

Procurement planning and formation of a procurement plan

The software product implements a procurement planning block, which provides the user with the following capabilities:

collection of planned requests from departments or subordinate institutions

automatic generation of a procurement plan based on planned requests

automatic generation of a procurement schedule based on the procurement plan

automatic generation of purchases based on the lines of the procurement schedule. It also provides for the creation of purchase requests.

generation of analytical reports that allow assessing the percentage of execution of the procurement plan and concluded contracts, as well as savings obtained as a result of procurement procedures.

Preparing and placing an order

The software product “1C: State and municipal procurement 8” automates the main procurement methods regulated by Federal Law No. 44-FZ, such as:

open/closed competition;

open/closed competition with limited participation;

open/closed two-stage competition;

open/closed two-stage competition with limited participation.

open auction in electronic form;

request for quotations;

request for proposals;

preliminary selection;

purchasing from sole supplier;

The system can reflect all stages of placing an order - from the creation of a commission (competition, auction, quotation), to the formation of a package of documentation and publication in the media.

Information about ongoing purchases is entered into the system in a clearly structured form using electronic documents and is recorded in the purchasing journal.

Combining lots

To organize the efficient work of users, the system has implemented a mechanism that allows the formation of lots of the procurement plan and procurement by combining selected lots; the lots selected by the user are combined;

Product Combination

When forming lots of a competition or auction by the customer or an authorized body, there may be a need to combine products. For example, when a competition is held on the basis of applications received by the main manager from institutions subordinate to him, containing products of the same name. To solve this problem, the system implements a mechanism for combining products.

The combination of products of the same name is carried out within one lot of the procurement plan or purchase at the user’s discretion.

The system also provides the ability to move products between lots. In this case, when transferring products, the price of lots is automatically recalculated.

The mechanisms for combining and transferring products implemented in “1C: State and Municipal Procurement 8” will allow the customer or authorized body to optimally formulate the subject of procurement.

Preparation of a documentation package

All necessary documentation

notice of the competition;

notice of the auction;

notice of an open auction in electronic form;

notice of a request for quotation;

notice of a request for proposals;

notice of pre-selection;

notification of a purchase from a single supplier;

tender documentation;

auction documentation;

documentation of an open auction in electronic form;

RFP documentation;

can be generated in the system automatically based on the entered data. Documentation is generated using a reporting system in the form of separate files in word-xml format, which can be saved in any desired format - .doc, .rtf, etc.

For each type of document - be it a notice or tender documentation, built-in templates are used. At the same time, the templates are customizable, that is, the user can always determine the order in which information is displayed in the way he requires. The system automatically calculates the parameters for generating reports and offers the user the most optimal option.

This mechanism allows you to reduce the time for preparing high-quality documentation, since printed documents generated automatically do not require additional modification by the user.

Pre-selection and supplier selection

The software product “1C: State and municipal procurement 8” automates the registration of applications submitted by participants in placing an order for participation in a competition, auction or request for quotations.

For each participant’s application, you can enter all the necessary information - information about the participant, documents provided as part of the application, products offered, indicating their functional characteristics and prices, etc.

Provision is made for registration of changes made to the applications of order placement participants, as well as registration of application reviews.

The system implements a mechanism for reviewing participants’ applications for compliance established requirements. In particular, you can carry out a detailed review of the application for:

availability of required documents;

compliance of the provided documents with the requirements;

compliance of the terms of the contract proposed by the participant and which are evaluation criteria with the customer’s requirements;

The system implements a set of analytical reports, the data of which can be used by commissions at the stages of reviewing and evaluating applications from procurement participants. For each participant’s application, you can view preliminary decisions generated by the system automatically based on the entered data.

For the quantitative criteria for evaluating applications of procurement participants established in the tender documentation, the calculation of point scores is carried out automatically by the system.

Evaluation of applications from procurement participants based on non-numerical criteria is carried out by reflecting in the program the points assigned by commission members and experts for each criterion.

Places are assigned to orders placed by order participants automatically.

An automated auction board is designed to reflect the bidding procedure in the system in the form of an open auction. The board displays information about the announced price, the auction step, as well as data about the last and penultimate offers received from auction participants. All bids made by auction participants are recorded in the system.

To reflect the results of the commission’s work, all types of protocols are implemented in the system:

Contest

Protocol of opening of applications;

Protocol for consideration and evaluation of applications;

Auction

Protocol for consideration of applications;

Protocol of the auction;

Open auction in electronic form

Protocol for consideration of the first parts of participants' applications;

Protocol for consideration of the second parts of participants’ applications;

Request for quotation

Review and evaluation protocol;

Request for proposals

Protocol of opening, consideration and evaluation of applications;

Summary protocol;

Protocols can be generated automatically in printed form. Moreover, they are generated in the form of separate files in word-xml format, which can be saved in any desired format - .doc, .rtf, etc.

To generate protocols, a mechanism of customizable templates is used, the set of which can be expanded based on user needs.

Registration of contracts

The program provides for the registration of primary information about contracts concluded as a result of tenders, information about changes to the contract, and the formation of a register of contracts. In case of execution or termination of the contract, such information is also recorded in the system.

Reports

To quickly monitor the implementation of the procurement plan, the software product “1C: State and Municipal Procurement 8” has implemented reports that allow you to estimate the percentage of plan execution at the following stages:

Execution of the procurement plan at the stage of collecting procurement applications;

Execution of the procurement plan at the procurement stage;

Execution of the procurement plan at the contracting stage.

Exchange with the All-Russian Official Website Russian Federation (http://www.zakupki.gov.ru)

uploading the procurement plan;

uploading notices and procurement documentation;

whose procurement activities are regulated by Federal Law 223-FZ;

uploading information about contracts.

Document approval mechanism

The software product “1C: State and Municipal Procurement 8” implements the principles of pipeline processing and uses a document approval mechanism, which is presented:

A state system that allows for sequential approval of documents by the Customer’s departments in the presence of a clear approval scheme;

Routes for approval of individual documents, necessary to detail the procedure for approval of specific documents, in the absence of a strictly established approval scheme.

State system

The state system is designed to be able to identify the stage - approval, approval, review, etc., at which a particular purchase (its corresponding electronic document) is currently located.

The transition between states can be made in two modes:

by the user’s decision - for example, at the stage of coordination and approval of tender documentation, publication of procurement information on the website, etc.;

automatically - when registering various protocols in the system (opening of applications, consideration of applications, etc.) and their implementation;

The program's capabilities allow you to:

Streamline the process of approval and approval of documents;

Make a transition between states, both automatically and by user decision;

Monitor the correctness of filling out the document when the state changes;

Link operations performed with a document to certain states;

Perform various actions when performing a transition between states;

Configure the state system to meet user requirements;

System users with administrator rights are provided with a mechanism for customizing the state system to the needs of a specific user;

The state system is well suited for reflecting the process of interaction between institutions, main managers, financial and authorized bodies. Well suited for reflecting the process in a small organization, that is, where the chain of command is fixed and is configured once during implementation. But there are organizations in which one purchase must go through some bosses, and another through others, and the set of these persons is actually determined at the start of approval. Document approval routes are designed for this purpose.

Routes for approval of individual documents

An approval route is an ordered set of interconnected stages. The implemented mechanism allows you to fully customize the route in enterprise mode. At the same time, the route settings are in no way related to the specifics of the documents themselves. The route can be configured in such a way that some stages will be performed sequentially, and some in parallel. For each document in the system, a standard route is configured, which can be changed during the approval process.

For users participating in the approval process, the most simple and convenient interface for working with documents, be it protocols or procurement documents, has been developed. The form displays a list of only those documents that this employee (user) needs to approve. Directly from this form, the user can open the document, approve or reject the document. After approval/rejection, the document will disappear from the list.

If the organization simultaneously continues to work with documents in paper form, and it is necessary to see at what stage the approval of the document is, and also to assess who is delaying the process, then for such purposes the system records the date and time when the employee began approval, and the date and the time when the employee made the decision.

Document control

To reduce the number of errors made during data entry and associated with large volumes of entered information and complex structure documents, the program implements a document control mechanism.

Control can be performed automatically (when document states change) or forcefully at the user’s initiative. In the first case, the control procedure will be called when the state of the document changes (transitions to another state).

To inform the user about cases when the system detects incorrectly entered data, a notification system is included in the program. So, if the user specified the timing of the procedure, exceeding the limits regulated by law, or did not fill out the required details of the document, a window with a list of errors will be displayed on the screen. In this case, by clicking on the line containing the description of the error, you can go directly to the details of the document in which the error was filled out.

The program provides for downloading reference books and classifiers:

budget classifiers (revenues, expenses, KOSGU sources of financing the budget deficit);

OKP (All-Russian Product Classifier);

OKDP (all-Russian classifier of economic activities, products and services);

OKEI (all-Russian classifier of units of measurement);

BIK classifier (directory of bank identification codes of payment participants on the territory of the Russian Federation);

address classifiers of the Federal Tax Service;

PRO version of the software product

The “PROF” version of the software product involves project implementation with the participation of developers.

The program “1C: State and municipal procurement 8” is designed to automate the process of placing an order and is developed in accordance with regulations governing the procurement process for state and municipal needs.

The main document regulating the process of state and municipal procurement is the federal law dated 04/05/2013 N 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs” and Federal Law dated 07/18/2011 N 223-FZ “On the procurement of goods, works, services by certain types of legal entities "

or place an order

Description

The program supports various ways placing an order.

With the increase in the volume of auctions conducted, the labor intensity of the work on preparing, conducting, recording and monitoring the auctions and concluded contracts increases significantly. The process of placing an order is complex and labor-intensive and involves a lot of paperwork, so it is necessary to use information and analytical technologies to implement it.

Automation of this process allows you to increase the speed of decision-making by state and municipal customers and generate statistics on all ongoing purchases. Thus, the efficiency of state and municipal procurement is significantly increased.

The software product "1C: State and municipal procurement 8" includes the technological platform "1C: Enterprise 8" and the application solution (configuration) "State and municipal procurement".

Purpose

"1C: State and municipal procurement 8" provides automation of all stages of preparation and placement of an order for the purchase of goods, works and services for state and municipal needs.

The program is intended for use:

• the main managers, administrators and recipients of budget funds, acting as state (municipal) customers;
• state and municipal authorities, authorized bodies performing the functions of placing an order;
• specialized organizations - legal entities that are involved by customers or authorized bodies to carry out the functions of placing an order.

The implementation of the program will optimize and simplify the process of preparing documents and making decisions at different stages of preparation and bidding - both for the specialist preparing the bidding documentation and for the commission whose tasks include reviewing and evaluating applications from procurement participants.

Systematization of data in the form of structured documents and repeated use of information entered into the system will reduce the amount of operator workload and improve the quality of prepared documents. And this, in turn, will reduce the complexity of making changes to the finished documentation (tender, auction, etc.).

Application software solution will help to avoid mistakes at the stage of generating documentation and carry out order placement procedures taking into account all legal requirements.

Functional

Functionality

Product Directory

The system provides for the formation of its own hierarchical directory (classifier) ​​of goods, works and services “Products” with a description of characteristics and consumer properties.

You can keep records of purchased products in terms of codes of the all-Russian classifiers OKP and OKDP, as well as in terms of codes of the classifier “Nomenclature of Products for State and Municipal Needs” (hereinafter referred to as the “Nomenclature” reference book). The latter is being developed by the Ministry of Economic Development of the Russian Federation.

These opportunities are due to the fact that currently, in accordance with current legislation, customers have to use classifiers that are not consistent with each other. For example, maintaining a register of government contracts must be carried out in the context of codes of the All-Russian Product Classifier (OKP), and the formation of consolidated forecasts of the volume of products purchased for state and municipal needs - in the context of codes of the classifier “Nomenclature of Products for State and Municipal Needs”. At the same time, the OKP classifier does not contain a list of works and services, and the classifier “Product range for state and municipal needs” has not yet been approved. Thus, the currently existing classifiers are not enough to fully systematize the purchased products. The list of goods that can be purchased through an auction is limited to certain codes of the All-Russian Classifier of Types of Economic Activities, Products and Services (OKDP). Therefore, it is most effective to use both the OKP classifier and the OKDP classifier to classify products.

The use of classifiers to identify products is necessary for the generation of various forms of reporting in the context of certain groups and types of products. The product directory provides the ability to collect products by groups. In this case, the formation of groups is carried out by users independently.

For convenient user work with large volumes of entered information, two modes are provided for entering data on purchased products - directly in the “Products” directory, and when filling out system documents.

Since the program keeps records of purchases of goods, works and services from several state and municipal customers, it is possible to configure the visibility of the “Products” directory data for users. The data is limited by the institution to which the system user belongs. For example, a user at a particular institution may be able to access data entered by users of only that institution, or data entered by users of other institutions.

The ability to configure user rights to edit (moderate) directory data has been implemented.

Preparing and placing an order

The software product 1C: State and municipal procurement automates the main methods of placing an order for the purchase of goods, works and services for state and municipal needs:

• by holding an open competition;
• by holding an open auction;
• by requesting quotes.

The system can reflect all stages of placing an order - from the creation of a commission (competition, auction, quotation), to the formation of a package of documentation and publication in the media.

Information about ongoing purchases is entered into the system in a clearly structured form using electronic documents and recorded in the purchase journal.

Combining lots

To organize efficient work for users, the system has implemented a mechanism that allows you to create lots for a competition or auction by combining several lots.

There are three options for combining lots:

• Combining lots of the same name - merging lots that have the same names;
• Combining similar lots - merging lots that have the same parameter values, for example, the presence of preferences or purchasing from small businesses, etc. The parameters by which the system searches for lots for merging are set by the user;
• Merging selected lots - merging lots selected by the user.

Product Combination

When forming lots of a competition or auction by the customer or an authorized body, there may be a need to combine products. For example, when a competition is held on the basis of applications received by the main manager from institutions subordinate to him, containing products of the same name. To solve this problem, the system implements a mechanism for combining products.

The combination of products of the same name is carried out within one lot of the competition (auction) and can occur:

• at the user's discretion;
• in automatic mode.

The combination of products is carried out automatically during the operation of merging lots in the case when the combined lot includes products of the same name. In this case, the user can refuse to perform the merge operation.

The system also provides the ability to move products between lots of a competition (auction). In this case, when transferring products, the price of lots is automatically recalculated.

The mechanisms for combining and transferring products implemented in the system will allow the government customer or authorized body to optimally formulate the subject of procurement.

Preparation of a documentation package

All necessary documentation:

• notice of the competition;
• notice of the auction;
• notice of a request for quotation;
• tender documentation;
• auction documentation,

can be generated in the system automatically based on the entered data. Documentation is generated using a reporting system in the form of separate files in word-xml format, which can be saved in any desired format - .doc, .rtf, etc.

For each type of document - be it a notice or tender documentation, built-in templates are used. At the same time, the templates are customizable, that is, the user can always determine the order in which information is displayed in the way he requires. The system automatically calculates the parameters for generating reports and offers the user the most optimal option.

This mechanism allows you to reduce the time for preparing high-quality documentation, since printed documents generated automatically do not require additional modification by the user.

Pre-selection and supplier selection

The 1C: State and Municipal Procurement 8 program automates the registration of applications submitted by participants in placing an order for participation in a competition, auction or request for quotations.

For each participant’s application, you can enter all the necessary information - information about the participant, documents provided as part of the application, offered products indicating their functional characteristics and price, etc.

Provision is made for registration of changes made to the applications of order placement participants, as well as registration of application reviews.

The system implements a mechanism for reviewing participants’ applications for compliance with established requirements. In particular, you can carry out a detailed review of the application for:

• availability of required documents;
• compliance of the provided documents with the requirements;
• compliance of the terms of the contract proposed by the participant and which are evaluation criteria with the customer’s requirements.

The system implements a set of analytical reports, the data of which can be used by commissions at the stages of reviewing and evaluating applications from procurement participants. For each participant’s application, you can view preliminary decisions generated by the system automatically based on the entered data.

For the quantitative criteria for evaluating applications of procurement participants established in the tender documentation, the calculation of point scores is carried out automatically by the system.

Evaluation of applications from procurement participants based on non-numerical criteria is carried out by reflecting in the program the points assigned by commission members and experts for each criterion.

Places are assigned to orders placed by order participants automatically.

An automated auction board is designed to reflect the bidding procedure in the system in the form of an open auction. The board displays information about the announced price, the auction step, as well as data about the last and penultimate offers received from auction participants. All bids made by auction participants are recorded in the system.

To reflect the results of the commission’s work, all types of protocols are implemented in the system:

Contest

• Protocol of opening of applications;
• Protocol for consideration of applications;
• Evaluation protocol.

Auction

• Protocol for consideration of applications;
• Protocol of the auction.

Request for quotation

• Review and evaluation protocol.

Protocols can be generated automatically in printed form. Moreover, they are generated in the form of separate files in word-xml format, which can be saved in any desired format - .doc, .rtf, etc.

To generate protocols, a mechanism of customizable templates is used, the set of which can be expanded based on user needs.

State system

The software product implements the principles of pipeline processing and uses a system of document states.

The state system is designed to be able to identify the stage - approval, approval, review, etc., at which a particular purchase (its corresponding electronic document) is currently located.

The transition between states can be made in two modes:

• By decision of the user - for example, at the stage of coordination and approval of tender documentation, publication of information about the purchase on the website, etc.;
• Automatically - when registering various protocols in the system (opening applications, reviewing applications, etc.) and conducting them; The program's capabilities allow you to:
• Streamline the process of approval and approval of documents;
• Make a transition between states, both automatically and by user decision;
• Monitor the correctness of filling out the document when the state changes;
• Link operations performed with a document to certain states;
• Perform various actions when performing a transition between states;
• Configure the state system to meet user requirements;
• System users with administrator rights are provided with a mechanism for customizing the state system to the needs of a specific user.

Document control

To reduce the number of errors made when entering data, and associated with large volumes of input information and the complex structure of documents, the program implements a document control mechanism.

Control can be performed automatically (when document states change) or forcefully at the user’s initiative. In the first case, the control procedure will be called when the state of the document changes (transitions to another state).

To inform the user about cases when the system detects incorrectly entered data, a notification system is included in the program. So, if the user specified the timing of the procedure, exceeding the limits regulated by law, or did not fill out the required details of the document, a window with a list of errors will be displayed on the screen. In this case, by clicking on the line containing the description of the error, you can go directly to the details of the document in which the error was filled out.

Loading classifiers

The program provides for downloading reference books and classifiers:

• budget classifiers (revenues, expenses, KOSGU sources of financing the budget deficit);
• OKP (All-Russian Product Classifier);
• OKDP (all-Russian classifier of economic activities, products and services);
• OKEI (all-Russian classifier of units of measurement);
• BIK classifier (directory of bank identification codes of payment participants on the territory of the Russian Federation);
• address classifiers of the Federal Tax Service.

Registration of contracts

It is planned to expand functionality in terms of registering contracts concluded as a result of tenders and creating a register of contracts.

Web portal

The solution “1C: State and municipal procurement 8. Web portal” based on “1C-Bitrix: Site Management” is being prepared for release, allowing the publication of tender notices, documentation, evaluation protocols and other necessary information on the site automatically.

Functionality:

• bulletin board - reflection of information about the ongoing procedures for placing an order (timing, method of placing an order, subject of purchase, etc.);
• the ability to receive a package of competitive documentation from the website (documentation about the auction, etc.);
• entering information about state and municipal contracts concluded by customers based on the results of auctions;
• formation of a register of state and municipal contracts.

Additional functionality of the PRO version of the product

The PROF version of the software product “1C: State and municipal procurement 8” is equipped with a wide range of additional functionality for use by large state and municipal customers, authorized bodies and specialized organizations:

• The block for collecting applications from subordinate organizations for bidding, consisting of:
  • Collection and registration of customer applications;
  • Automatic generation of a consolidated application for the purchase of goods, works and services based on applications from several customers;
  • Automatic generation of competition and auction lots based on customer requests.
• Block for planning state and municipal orders and forming a procurement plan;
• Automation individual species bidding - closed competition, purchase from a single supplier, request for quotations for the purpose of providing humanitarian assistance or eliminating the consequences of an emergency.

Licensing

Attention! To scale and expand the number of workstations, you can purchase additional licenses.

Description of functionality

Product Directory

IN "1C: State and municipal procurement 8" provision is made for the formation of our own hierarchical directory (classifier) ​​of goods, works and services “Products” with a description of the characteristics and consumer properties.

You can keep records of purchased products in terms of codes of the all-Russian classifiers OKP and OKDP, as well as in terms of codes of the classifier “Nomenclature of Products for State and Municipal Needs” (hereinafter referred to as the “Nomenclature” reference book). The latter is being developed by the Ministry of Economic Development of the Russian Federation.

These opportunities are due to the fact that currently, in accordance with current legislation, customers have to use classifiers that are not consistent with each other.

For example, maintaining a register of government contracts must be carried out in the context of codes of the All-Russian Product Classifier (OKP), and the formation of consolidated forecasts of the volume of products purchased for state and municipal needs - in the context of codes of the classifier “Nomenclature of Products for State and Municipal Needs”.

At the same time, the OKP classifier does not contain a list of works and services, and the classifier “Product range for state and municipal needs” has not yet been approved.

Thus, the currently existing classifiers are not enough to fully systematize the purchased products. The list of goods that can be purchased through an auction is limited to certain codes of the All-Russian Classifier of Types of Economic Activities, Products and Services (OKDP). Therefore, it is most effective to use both the OKP classifier and the OKDP classifier to classify products.

The use of classifiers to identify products is necessary for the generation of various forms of reporting in the context of certain groups and types of products. The product directory provides the ability to collect products by groups. In this case, the formation of groups is carried out by users independently.

For convenient user work with large volumes of entered information, two modes are provided for entering data on purchased products - directly in the “Products” directory, and when filling out system documents.

Since the program "1C: State and municipal procurement 8" Several state and municipal customers can keep records of purchases of goods, works and services; it is possible to configure the visibility of data in the “Products” directory for users. The data is limited by the institution to which the system user belongs.

For example, a user at a particular institution may be able to access data entered by users of only that institution, or data entered by users of other institutions.

The ability to configure user rights to edit (moderate) directory data has been implemented.

Preparing and placing an order

Software "1C: State and municipal procurement 8" automates the main methods of placing an order for the purchase of goods, works and services for state and municipal needs:

• by holding an open competition;
• by holding an open auction;
• by requesting quotes.

The system can reflect all stages of placing an order - from the creation of a commission (competition, auction, quotation), to the formation of a package of documentation and publication in the media.

Information about ongoing purchases is entered into the system in a clearly structured form using electronic documents and recorded in the purchase journal.

Combining lots

To organize efficient work for users, the system has implemented a mechanism that allows you to create lots for a competition or auction by combining several lots.
There are three options for combining lots:

• Combining lots of the same name - merging lots that have the same names;
• Combining similar lots - merging lots that have the same parameter values, for example, the presence of preferences or purchasing from small businesses, etc. The parameters by which the system searches for lots for merging are set by the user;
• Merging selected lots - merging lots selected by the user.

Product Combination

When forming lots of a competition or auction by the customer or an authorized body, there may be a need to combine products. For example, when a competition is held on the basis of applications received by the main manager from institutions subordinate to him, containing products of the same name. To solve this problem, the system implements a mechanism for combining products.

The combination of products of the same name is carried out within one lot of the competition (auction) and can occur

• at the user's discretion;
• in automatic mode.

The combination of products is carried out automatically during the operation of merging lots in the case when the combined lot includes products of the same name. In this case, the user can refuse to perform the merge operation.

The system also provides the ability to move products between lots of a competition (auction). In this case, when transferring products, the price of lots is automatically recalculated.
Mechanisms for combining and transferring products implemented in "1C: State and municipal procurement 8" will allow the government customer or authorized body to optimally formulate the subject of procurement.

Preparation of a documentation package

All necessary documentation:

• notice of the competition;
• notice of the auction;
• notice of a request for quotation;
• tender documentation;
• auction documentation.

can be generated in the system automatically based on the entered data. Documentation is generated using a reporting system in the form of separate files in word-xml format, which can be saved in any desired format - .doc, .rtf, etc.

For each type of document - be it a notice or tender documentation, built-in templates are used. At the same time, the templates are customizable, that is, the user can always determine the order in which information is displayed in the way he requires. The system automatically calculates the parameters for generating reports and offers the user the most optimal option.

This mechanism allows you to reduce the time for preparing high-quality documentation, since printed documents generated automatically do not require additional modification by the user.

Pre-selection and supplier selection

Software "1C: State and municipal procurement 8" automates the registration of applications submitted by participants in placing an order to participate in a competition, auction or request for quotations.

For each participant’s application, you can enter all the necessary information - information about the participant, documents provided as part of the application, offered products indicating their functional characteristics and price, etc.

Provision is made for registration of changes made to the applications of order placement participants, as well as registration of application reviews.
The system implements a mechanism for reviewing participants’ applications for compliance with established requirements. In particular, you can carry out a detailed review of the application for:

• availability of required documents;
• compliance of the provided documents with the requirements;
• compliance of the terms of the contract proposed by the participant and which are evaluation criteria with the customer’s requirements.

The system implements a set of analytical reports, the data of which can be used by commissions at the stages of reviewing and evaluating applications from procurement participants. For each participant’s application, you can view preliminary decisions generated by the system automatically based on the entered data.

For the quantitative criteria for evaluating applications of procurement participants established in the tender documentation, the calculation of point scores is carried out automatically by the system.
Evaluation of applications from procurement participants based on non-numerical criteria is carried out by reflecting in the program the points assigned by commission members and experts for each criterion.

Places are assigned to orders placed by order participants automatically.

An automated auction board is designed to reflect the bidding procedure in the system in the form of an open auction. The board displays information about the announced price, the auction step, as well as data about the last and penultimate offers received from auction participants. All bids made by auction participants are recorded in the system.

To reflect the results of the commission’s work, all types of protocols are implemented in the system:

• Protocol of opening of applications;
• Protocol for consideration of applications;
• Evaluation protocol.

• Protocol for consideration of applications;
• Protocol of the auction.

Request for quotation

• Review and evaluation protocol.

Protocols can be generated automatically in printed form. Moreover, they are generated in the form of separate files in word-xml format, which can be saved in any desired format - .doc, .rtf, etc.

To generate protocols, a mechanism of customizable templates is used, the set of which can be expanded based on user needs.

State system

In a software product "1C: State and municipal procurement 8" The principles of pipeline processing are implemented and a system of document states is used.

The state system is designed to be able to identify the stage - approval, approval, review, etc., at which a particular purchase (its corresponding electronic document) is currently located.

The transition between states can be made in two modes:

• by the user’s decision - for example, at the stage of coordination and approval of tender documentation, publication of procurement information on the website, etc.;
• automatically - when registering various protocols in the system (opening applications, reviewing applications, etc.) and carrying them out.

The program's capabilities allow you to:

• streamline the process of approval and approval of documents;
• make a transition between states, both automatically and by user decision;
• monitor the correctness of filling out the document when the state changes;
• link operations performed with a document to certain states;
• perform various actions when performing a transition between states;
• configure the state system to meet user requirements;
• system users with administrator rights are provided with a mechanism for customizing the state system to suit the needs of a specific user.

Document control

To reduce the number of errors made when entering data, and associated with large volumes of input information and the complex structure of documents, the program implements a document control mechanism.

Control can be performed automatically (when document states change) or forcefully at the user’s initiative. In the first case, the control procedure will be called when the state of the document changes (transitions to another state).

To inform the user about cases when the system detects incorrectly entered data, a notification system is included in the program.

So, if the user specified the timing of the procedure, exceeding the limits regulated by law, or did not fill out the required details of the document, a window with a list of errors will be displayed on the screen. In this case, by clicking on the line containing the description of the error, you can go directly to the details of the document in which the error was filled out.

Loading classifiers

The program provides for downloading reference books and classifiers:

• budget classifiers (revenues, expenses, KOSGU sources of financing the budget deficit);
• OKP (All-Russian Product Classifier);
• OKDP (all-Russian classifier of economic activities, products and services);
• OKEI (all-Russian classifier of units of measurement);
• BIK classifier (directory of bank identification codes of payment participants on the territory of the Russian Federation);
• address classifiers of the Federal Tax Service.

Registration of contracts

It is planned to expand the functionality of the software solution “1C: State and Municipal Procurement 8” in terms of registering contracts concluded as a result of tenders and creating a register of contracts.

Web portal

The product “1C: State and Municipal Procurement 8. Web Portal” based on “1C-Bitrix: Site Management” is being prepared for release, allowing the publication of tender notices, documentation, evaluation protocols and other necessary information on the site automatically.

Functionality:

• bulletin board - reflection of information about the ongoing procedures for placing an order (timing, method of placing an order, subject of purchase, etc.);
• the ability to receive a package of competitive documentation from the website (documentation about the auction, etc.);
• entering information about state and municipal contracts concluded by customers based on the results of auctions;
• formation of a register of state and municipal contracts.

Additional functionality of the PRO version of the product

PRO version of the software product "1C: State and municipal procurement 8" is equipped with a wide range of additional functionality for use by large state and municipal customers, authorized bodies and specialized organizations:

• block for collecting applications from subordinate organizations for bidding, consisting of:
  • collection and registration of customer applications;
  • automatic generation of a consolidated application for the purchase of goods, works and services based on applications from several customers;
  • automatic generation of competition and auction lots based on customer requests.
• unit for planning state and municipal orders and forming a procurement plan;
• automation of certain types of tenders - closed competition, purchase from a single supplier, request for quotations for the purpose of providing humanitarian assistance or eliminating the consequences of an emergency.

Licensing Features

To work in multi-user mode, users must have client licenses "1C:Enterprise 8"».

To work in client-server mode, users must have server licenses.

List of licenses

The software product “1C: State and municipal procurement 8” is designed to automate the order placement process and is developed in accordance with regulations governing the procurement process for state and municipal needs.

The main document regulating the process of state and municipal procurement is Federal Law No. 94-FZ of July 21, 2005 “On placing orders for the supply of goods, performance of work, provision of services for state and municipal needs” (hereinafter referred to as Federal Law No. 94-FZ) .

The software product “1C: State and Municipal Procurement 8” supports various methods of placing an order.

With the increase in the volume of auctions conducted, the labor intensity of the work on preparing, conducting, recording and monitoring the auctions and concluded contracts increases significantly. The process of placing an order is complex and labor-intensive and involves a lot of paperwork, so it is necessary to use information and analytical technologies to implement it.

Automation of this process allows you to increase the speed of decision-making by state and municipal customers and generate statistics on all ongoing purchases. Thus, the efficiency of state and municipal procurement is significantly increased.

The software product "1C: State and municipal procurement 8" includes the technological platform "1C: Enterprise 8" and the application solution (configuration) "State and municipal procurement".

Purpose

The software product "1C: State and municipal procurement 8" provides automation of all stages of preparation and placement of an order for the purchase of goods, works and services for state and municipal needs.

The program is intended for use:

• the main managers, administrators and recipients of budget funds, acting as state (municipal) customers;
• state and municipal authorities, authorized bodies performing the functions of placing an order;
• specialized organizations - legal entities that are involved by customers or authorized bodies to carry out the functions of placing an order.

The implementation of the software product "1C: State and municipal procurement 8" will optimize and simplify the process of preparing documents and making decisions at different stages of preparation and holding of tenders - both for the specialist preparing the tender documentation and for the commission whose tasks include reviewing and evaluation of applications from order placement participants.

Systematization of data in the form of structured documents and repeated use of information entered into the system will reduce the amount of operator workload and improve the quality of prepared documents. And this, in turn, will reduce the complexity of making changes to the finished documentation (tender, auction, etc.).

The use of the 1C: State and Municipal Procurement 8 program will help to avoid mistakes at the stage of generating documentation and carry out order placement procedures taking into account all legal requirements.

Functionality

Product Directory

The system provides for the formation of its own hierarchical directory (classifier) ​​of goods, works and services “Products” with a description of characteristics and consumer properties.

You can keep records of purchased products in terms of codes of the all-Russian classifiers OKP and OKDP, as well as in terms of codes of the classifier “Nomenclature of Products for State and Municipal Needs” (hereinafter referred to as the “Nomenclature” reference book). The latter is being developed by the Ministry of Economic Development of the Russian Federation.

These opportunities are due to the fact that currently, in accordance with current legislation, customers have to use classifiers that are not consistent with each other. For example, maintaining a register of government contracts must be carried out in the context of codes of the All-Russian Product Classifier (OKP), and the formation of consolidated forecasts of the volume of products purchased for state and municipal needs - in the context of codes of the classifier “Nomenclature of Products for State and Municipal Needs”. At the same time, the OKP classifier does not contain a list of works and services, and the classifier “Product range for state and municipal needs” has not yet been approved. Thus, the currently existing classifiers are not enough to fully systematize the purchased products. The list of goods that can be purchased through an auction is limited to certain codes of the All-Russian Classifier of Types of Economic Activities, Products and Services (OKDP). Therefore, it is most effective to use both the OKP classifier and the OKDP classifier to classify products.

The use of classifiers to identify products is necessary for the generation of various forms of reporting in the context of certain groups and types of products. The product directory provides the ability to collect products by groups. In this case, the formation of groups is carried out by users independently.

For convenient user work with large volumes of entered information, two modes are provided for entering data on purchased products - directly in the “Products” directory, and when filling out system documents.

Since the program keeps records of purchases of goods, works and services from several state and municipal customers, it is possible to configure the visibility of the “Products” directory data for users. The data is limited by the institution to which the system user belongs. For example, a user at a particular institution may be able to access data entered by users of only that institution, or data entered by users of other institutions.

The ability to configure user rights to edit (moderate) directory data has been implemented.

Preparing and placing an order

The software product “1C: State and municipal procurement 8” automates the main methods of placing an order for the purchase of goods, works and services for state and municipal needs:

• by holding an open competition;
• by holding an open auction;
• by requesting quotes.

The system can reflect all stages of placing an order - from the creation of a commission (competition, auction, quotation), to the formation of a package of documentation and publication in the media.

Information about ongoing purchases is entered into the system in a clearly structured form using electronic documents and recorded in the purchase journal.

Combining lots

To organize efficient work for users, the system has implemented a mechanism that allows you to create lots for a competition or auction by combining several lots.

There are three options for combining lots:

• Combining lots of the same name - merging lots that have the same names;
• Combining similar lots - merging lots that have the same parameter values, for example, the presence of preferences or purchasing from small businesses, etc. The parameters by which the system searches for lots for merging are set by the user;
• Merging selected lots - merging lots selected by the user.

Product Combination

When forming lots of a competition or auction by the customer or an authorized body, there may be a need to combine products. For example, when a competition is held on the basis of applications received by the main manager from institutions subordinate to him, containing products of the same name. To solve this problem, the system implements a mechanism for combining products.

The combination of products of the same name is carried out within one lot of the competition (auction) and can occur

• at the user's discretion;
• in automatic mode.

The combination of products is carried out automatically during the operation of merging lots in the case when the combined lot includes products of the same name. In this case, the user can refuse to perform the merge operation.

The system also provides the ability to move products between lots of a competition (auction). In this case, when transferring products, the price of lots is automatically recalculated.

The mechanisms for combining and transferring products implemented in “1C: State and Municipal Procurement 8” will allow the state customer or authorized body to optimally formulate the subject of procurement.

Preparation of a documentation package

All necessary documentation

• notice of the competition;
• notice of the auction;
• notice of a request for quotation;
• tender documentation;
• auction documentation;

can be generated in the system automatically based on the entered data. Documentation is generated using a reporting system in the form of separate files in word-xml format, which can be saved in any desired format - .doc, .rtf, etc.

For each type of document - be it a notice or tender documentation, built-in templates are used. At the same time, the templates are customizable, that is, the user can always determine the order in which information is displayed in the way he requires. The system automatically calculates the parameters for generating reports and offers the user the most optimal option.

This mechanism allows you to reduce the time for preparing high-quality documentation, since printed documents generated automatically do not require additional modification by the user.

Pre-selection and supplier selection

The software product “1C: State and municipal procurement 8” automates the registration of applications submitted by participants in placing an order for participation in a competition, auction or request for quotations.

For each participant’s application, you can enter all the necessary information - information about the participant, documents provided as part of the application, offered products indicating their functional characteristics and price, etc.

Provision is made for registration of changes made to the applications of order placement participants, as well as registration of application reviews.

The system implements a mechanism for reviewing participants’ applications for compliance with established requirements. In particular, you can carry out a detailed review of the application for:

• availability of required documents;
• compliance of the provided documents with the requirements;
• compliance of the terms of the contract proposed by the participant and which are evaluation criteria with the customer’s requirements.

The system implements a set of analytical reports, the data of which can be used by commissions at the stages of reviewing and evaluating applications from procurement participants. For each participant’s application, you can view preliminary decisions generated by the system automatically based on the entered data.

For the quantitative criteria for evaluating applications of procurement participants established in the tender documentation, the calculation of point scores is carried out automatically by the system.

Evaluation of applications from procurement participants based on non-numerical criteria is carried out by reflecting in the program the points assigned by commission members and experts for each criterion.

Places are assigned to orders placed by order participants automatically.

An automated auction board is designed to reflect the bidding procedure in the system in the form of an open auction. The board displays information about the announced price, the auction step, as well as data about the last and penultimate offers received from auction participants. All bids made by auction participants are recorded in the system.

To reflect the results of the commission’s work, all types of protocols are implemented in the system:

Contest

• Protocol of opening of applications;
• Protocol for consideration of applications;
• Evaluation protocol.

Auction

• Protocol for consideration of applications;
• Protocol of the auction;

Request for quotation

• Review and evaluation protocol.

Protocols can be generated automatically in printed form. Moreover, they are generated in the form of separate files in word-xml format, which can be saved in any desired format - .doc, .rtf, etc.

To generate protocols, a mechanism of customizable templates is used, the set of which can be expanded based on user needs.

State system

The software product “1C: State and Municipal Procurement 8” implements the principles of pipeline processing and uses a system of document states.

The state system is designed to be able to identify the stage - approval, approval, review, etc., at which a particular purchase (its corresponding electronic document) is currently located.

The transition between states can be made in two modes:

• by the user’s decision - for example, at the stage of coordination and approval of tender documentation, publication of procurement information on the website, etc.;
• automatically - when registering various protocols in the system (opening of applications, consideration of applications, etc.) and their implementation; The program's capabilities allow you to:
• Streamline the process of approval and approval of documents;
• Make a transition between states, both automatically and by user decision;
• Monitor the correctness of filling out the document when the state changes;
• Link operations performed with a document to certain states;
• Perform various actions when performing a transition between states;
• Configure the state system to meet user requirements;
• System users with administrator rights are provided with a mechanism for customizing the state system to the needs of a specific user;

Document control

To reduce the number of errors made when entering data, and associated with large volumes of input information and the complex structure of documents, the program implements a document control mechanism.

Control can be performed automatically (when document states change) or forcefully at the user’s initiative. In the first case, the control procedure will be called when the state of the document changes (transitions to another state).

To inform the user about cases when the system detects incorrectly entered data, a notification system is included in the program. So, if the user specified the timing of the procedure, exceeding the limits regulated by law, or did not fill out the required details of the document, a window with a list of errors will be displayed on the screen. In this case, by clicking on the line containing the description of the error, you can go directly to the details of the document in which the error was filled out.

Loading classifiers

The program provides for downloading reference books and classifiers:

• budget classifiers (revenues, expenses, KOSGU sources of financing the budget deficit);
• OKP (All-Russian Product Classifier);
• OKDP (all-Russian classifier of economic activities, products and services);
• OKEI (all-Russian classifier of units of measurement);
• BIK classifier (directory of bank identification codes of payment participants on the territory of the Russian Federation);
• address classifiers of the Federal Tax Service;

Registration of contracts

It is planned to expand the functionality of the software solution “1C: State and Municipal Procurement 8” in terms of registering contracts concluded as a result of tenders and creating a register of contracts.

Web portal

The product “1C: State and Municipal Procurement 8. Web Portal” based on “1C-Bitrix: Site Management” is being prepared for release, allowing the publication of tender notices, documentation, evaluation protocols and other necessary information on the site automatically.

Functionality:

• bulletin board - reflection of information about the ongoing procedures for placing an order (timing, method of placing an order, subject of purchase, etc.);
• the ability to receive a package of competitive documentation from the website (documentation about the auction, etc.);
• entering information about state and municipal contracts concluded by customers based on the results of auctions;
• formation of a register of state and municipal contracts.

Additional functionality of the PRO version of the product

The PROF version of the software product “1C: State and municipal procurement 8” is equipped with a wide range of additional functionality for use by large state and municipal customers, authorized bodies and specialized organizations:

• The block for collecting applications from subordinate organizations for bidding, consisting of:
  • Collection and registration of customer applications;
  • Automatic generation of a consolidated application for the purchase of goods, works and services based on applications from several customers;
  • Automatic generation of competition and auction lots based on customer requests.
• Block for planning state and municipal orders and forming a procurement plan;
• Automation of certain types of tenders - closed competition, purchase from a single supplier, request for quotations for the purpose of providing humanitarian assistance or eliminating the consequences of emergency situations.

Configuration 1C: State and municipal procurement allows you to automate the procurement process, planning and preparation for bidding. The configuration is used by government agencies, municipal organizations and other specialized authorized bodies.

"1C State and municipal procurement 8"– a comprehensive solution that supports various trading methods:

• Procurement
• Auctions.
• Open and closed competitions.

Software functionality 1C: State and municipal procurement

Procurement accounting program has wide functionality, covering all stages of tendering at state-owned enterprises. Automation of the procurement system provides for the use of a product classifier with the ability to enter a description of the properties and characteristics of goods and services. Possibilities 1C Procurement divided into several stages:

• Setting up a description of procurement parameters
• Criteria for selecting procurement participants (standard and specialized requirements)
• Setting indicators for assessing the quality of offers and lots
• Payment parameters for participants
• Stages of procurement, according to the Procurement Regulations
• List of concluded agreements and contracts
• Savings indicators based on transaction results

A comprehensive solution allows you to automate every operation performed at any stage of preparation and implementation of public procurement.

Advantages of the 1C software solution State and municipal procurement 8

Program 1C Procurement provides strict control of documents, allowing to significantly reduce the number of errors made when entering initial information. Such control is carried out according to user settings or is turned on automatically in 1C State and municipal procurement 8.

1C company specialists have developed another software Procurement. Addition to 1C: Accounting government agency 8 , which has almost similar functions as the configuration 1C State and municipal procurement 8, and is aimed at government budgetary institutions different levels. Addition Procurement to BSU automates the processes of preparation for procurement, planning and allows you to control the terms of execution of contracts.

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