Correct formatting of an English presentation. All present and correct, or How to make a presentation in English. Phrases for conclusion

26.05.2015

Each of us at least once in our lives has encountered such an element of work as a “presentation”. And not only in the native language, but also in a foreign language, in this case – in English.

In order to prepare a presentation for English language It is worth paying attention to several important factors, which you will learn about further.

Preparing a presentation is a rather important and responsible task, and many people panic if they have to speak in English. Especially if you don’t have much public speaking experience.

Don't worry, just find yourself a good business English coach who will help you master basic expressions and grammatical structures, and can also be your “audience” and evaluate your speech.

If you already speak English at a good level, the following tips will be useful to you in preparing a presentation in English.

Use "plain" English

By this I mean that when preparing a presentation, you should always take into account the age and intellectual characteristics of your audience. You should not use overly complex constructions, abbreviations and terms that may not be clear to everyone.

Keep your sentences as simple and concise as possible. This will make it easier for people to understand your point.

Likewise, you should not use slang expressions and jargon.

Firstly, you are speaking in front of serious people, which means your speech should also be in a more or less formal style, and secondly, you need to know when you can use this or that slang. It is better to speak simply, but correctly.

Do you agree?

So in presentations and public speaking It is worth keeping the use of these words to a minimum. It's better to just pause for a few seconds to collect your thoughts.

We are all real people, and your audience will understand you.

Speak slowly and clearly

If you need to prepare a presentation in English, especially for an unfamiliar audience, pay attention to the pace and volume of your speech.

Speak slowly, loudly enough and clearly pronounce the words, because many people have an accent, especially when they are overwhelmed by excitement (many simply may not understand what you are saying).

Breathe! This is just a presentation.

“Measure seven times...”

You probably know that visual elements are a very good assistant in presenting and conveying some information, i.e. slides with pictures, photos, diagrams, graphs, etc.

Very often we use text in slides (short notes, quotes, captions under pictures, etc.).

It is extremely important to double-check the text of your presentation, which will be visible to listeners. Dictionaries, friends, colleagues and tutors to help you!

Use more verbs

It is believed that the accumulation of nouns in a sentence “piles up” its sound. Therefore, use more verbs, preferably in the active voice.

Notice how Steve Jobs introduces his creation, the iPhone.

Use English linking words

Words like nevertheless,moreover,next,besides,firstly,secondly etc. help us connect one thought to another. Our English speech becomes smooth, logical and better perceived by listeners.

Display numbers visually

If your presentation involves large quantity numbers, it is better to duplicate them on a slide or board. It can be very difficult to grasp the meaning of a number, especially if it has five, six or seven digits.

I hope you found something new and useful in this article. Good luck in preparing your presentations!

Be confident, joke, make eye contact with the audience, use body language and don't stand still.

If you want more information on how to give a presentation, overcome stage fright, use body language, prepare for post-speech questions, check out this great site PresentationPrep.com

RULES FOR THE PRESENTATION OF RESEARCH RESULTS

General rules presentation design

Design

Create a design that matches the topic of your speech without distracting your audience.

Title slide

1. Logo, the full correct name of the institution - at the top of the slide in the center;

2. The title of the presentation is in the center of the slide;

3. Year, city – at the bottom of the slide in the center.

Second slide « Contents” – a list of the main issues being considered. It is better to arrange it in the form of hyperlinks (for interactivity of the presentation).

Headings

1. All headings are made in the same style (color, font, size, style);

2. At the end of the slide title there is never a full stop;

3. Animation, as a rule, is not applied to titles;

Text

1. Formatted by width;

2. The size and color of the font are selected so that it is clearly visible;

3. No underlining is used, because it points to a hyperlink in the presentation.

4. Elements of any list are separated by semicolons. Must be placed at the end of the list dot.

Note that after the colon the first element labeled the list is written with a small letter!

If the list starts immediately, then the first element is written with capital letters, then – small.

The list cannot consist of one element!

5. It is better to format the text on diagrams in the center, in tables - at the discretion of the author;

6. Regular text is written without use list markers;

7. Highlight the main thing in the text in a different color(preferably all in the same style).

Graphic arts

1. Use clear images With good quality;

2. Images (in jpg format) must be processed in advance in any graphics editor to reduce size file. If this is not possible, use the “Image Adjustments” panel - the “Picture Compression” button. In this option, to get a positive result, it is necessary that the frames of all objects (pictures, texts, tables) on all slides Not coincided Not overlapped each other.

Animation

Use only when really necessary. Extra animation is distracting.

List of resources is a required slide.

For the presentation to work properly, place all attached files (documents, video, audio, etc.) in the same folder as the presentation. Print file names Latin letters no more 8 characters without spaces.

English is rightfully considered an international language business communication. This status suggests that business communication between companies from different countries most often takes place in English. And the main element of business communication is presentation: new products, services, ideas, proposals for cooperation, etc. This is where the problem arises: how to make a presentation in English interesting, visual and memorable. To do effective presentation in English, you need to know the special one, which will be discussed.

Speaking in front of a large audience often comes with stress, and to reduce stress levels, it is better to anticipate and eliminate possible technical problems in advance. Choose a suitable place, take care of the props, schedule the performance, think over your appearance and manner of speech. It’s not superfluous to design colorful and informative illustrations.

Prepare the material

To make your presentation interesting and useful to your audience, you need to:

Clearly divide your presentation into parts

Your presentation should not be all text. Use stable expressions, intonation, illustrations, etc. to transfer the attention of listeners from one point to another. This will make it easier for them to perceive information.

Amaze your listeners

If you yourself are not delighted with your presentation, then your audience is unlikely to like it very much. During the presentation, try to amaze the audience and infect them with your enthusiasm. Use more adjectives and epithets to capture the attention of your listeners and make your speech more vivid and memorable.

Make the numbers interesting

If you need to provide any hard data, statistical analysis or financial indicators, visualize them. You can arrange them using tables, graphs and diagrams so that important information is easier to digest. Remember that pie charts are good for showing proportions, line charts are good for trends, and bar charts are good for rankings.

Phrases for speech

There are quite a lot of established clichés in business English that are used during speeches. There are introductory phrases that are usually used at the beginning of a presentation, there are phrases that help to capture the attention of the audience, and there are also phrases for the final part of the speech and answering questions.

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Phrases to start with translation

Phrases for the main part

During the main part of the presentation, it is important to hold the audience's attention and skillfully move from one part to another, while maintaining consistency in statements. It is advisable to provide specific facts, diagrams, tables, statistics to support your argument. The following cliché phrases are used for this:

Phrases for conclusion

At the end of your presentation, briefly summarize what you talked about: the main idea, points, and important information. Share your thoughts on the presentation with the audience and let them know what you expect from them after it's finished. After this, you can end your speech, thanking those present for their attention, and move on to questions and answers.

Questions after a presentation are just as important as the presentation itself. The most common problem speakers encounter during a question-and-answer session is miscommunication. Due to anxiety or poor hearing, you may not fully or incorrectly understand the question, and because of this, answer it incorrectly. To avoid this and other problems, follow these five steps when answering a question:

Listen carefully

It is important to hear the question in its entirety, and not just the key words and phrases that the ear clings to. Having heard and remembered all the nuances and details, you will be able to give a detailed answer to the point.

Make sure you understand the issue

If you doubt this, do not hesitate to ask for the question to be repeated, rephrased, or clarified in more detail. Before answering, you can ask a clarifying question yourself.

Don't forget about the rest of your audience

Even when you're answering a question from a specific listener, remember that you have a responsibility to keep everyone else engaged. To prevent them from getting bored, make sure that not only you, but also the rest of the audience, heard and understood the question before answering.

Answer

Only now can we move on to the answer itself. While answering, address each other alternately to the person who asked the question and to the rest of the audience. Be constructive, don't go into too much technical detail or abstract theory, answer the question completely without dragging it out.

Ask the audience if there are any other questions

If you are asked questions, this is a good sign - most likely, your presentation interested the audience and did not leave them indifferent. With limited time, you can answer a few of the most important issues, and offer to send all the remaining ones to you at email. This will show your interest in connecting with your audience.

Video about presentations in English:

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Are you planning a presentation in English? Don't panic. The main thing is preparation. In addition, it will be useful to pay attention to some standard phrases that will help you start and end a presentation, structure your thoughts, and organize a discussion. We have collected some of them.

Presentation of the topic

1. I’d like to start by…– I would like/would like to start with...

2. Let's begin by...- Let's start with...

3. First of all, I’ll...- First of all, I...

4. Starting with...- Let's start with...

5. I'll begin by...- I'll start with...

Ending the topic

6. Well, I’ve told you about …– In general, I told you about...

7. That’s all I have to say about…- That's all I wanted to tell you about...

8. We've looked at...- We looked at...

Read also: 25 phrases that will be useful during an interview in English

Start of a new topic

9. Now we'll move on to...- Now let's move on to...

10. Let me turn now to...- Now I will move on to...

12. Turning to...- Moving on to...

13. I’d like now to discuss…– Now I would like/would like to discuss...

14. Let’s look now at…- Now let's look at...

Analysis

15. Where does that lead us?– Where does this lead us?

16. Let’s consider this in more detail…- Let's look at this in more detail...

17. What does this mean for...?– What does this mean for...?

Read also:Must-listen: 6 interesting podcasts to improve your English

Examples

18. For example,…- For example, …

19. A good example of this is... – Good example this...

20. As an illustration, …– As an illustration,...

21. To give you an example, ...– To give an example...

22. To illustrate this point...– To illustrate this point...

Read also:Soft landing: 7 online courses for training soft skills that will help in your career

Postponed questions

23. We’ll be examining this point in more detail later on …– We will consider this point in more detail later...

24. I’d like to deal with this question later, if I may ...– I would like to answer this question later, if you don’t mind...

25. I’ll come back to this question later in my talk…– I will return to this issue later...

26. Perhaps you’d like to raise this point at the end…– Perhaps you will return to this point/ask this question at the end...

27. I won’t comment on this now…– I won’t comment on this now...

Order

28. Firstly... secondly... thirdly... lastly...– Firstly... secondly... thirdly... and lastly...

29. First of all... then... next... after that... finally...- First of all... then... then... and finally...

30. To start with… later… to finish up…- Let's start with this... further... in conclusion...

Conclusion and conclusions

31. In conclusion,…- Finally …

32. Right, let’s sum up, shall we?- Now let's summarize.

33. I’d like now to recap…– Now I would like to summarize...

34. Let’s summarize briefly what we’ve looked at…– Let’s briefly summarize what we’ve covered...

35. Finally, let me remind you of some of the issues we’ve covered…– In conclusion, let me remind you of some of the issues that we considered...

Greet the audience Introduce yourself Introduce the topic of the presentation Explain the choice of topic Explain the structure of the presentation Inform about the duration of the presentation Hand out booklets and information sheets Inform about the question and answer session Introduction 11

Useful Phrases and Vocabulary for Openings Welcoming the audience Good morning/afternoon, ladies and gentlemen. Hello/Hi everyone. First of all, let me thank you all for coming here today. It"s a pleasure to welcome you today. I"m happy/delighted that so many of you could make it today. It"s good to see you all here. Introducing yourself Let me introduce myself. I"m Ann Brown from... For those of you who don"t know me, my name is... Let me just start by introducing myself My name is... 13

Giving your position, function, department, company As some of you know, I"m the purchasing manager. I"m the key account manager here and am responsible for... I"m here in my function as the head of.. . I"m the project manager in charge of... Introducing your topic What I"d like to present to you today is... I"m here today to present... Today"s topic is... The subject/topic of my presentation is. .. In my presentation I would like to report on... In my talk I"ll tell you about... Today I"m going to talk about... I"ll be talking about... 14

Saying why your topic is relevant for your audience Today"s topic is of particular interest to those of you/ us who... My talk is particularly relevant to those of us who... My topic is/will be very important for you because... By the end of this talk you will be familiar with... Stating your purpose The purpose/objective/aim of this presentation is to... Our goal is to determine how/the best way to... What I want to show you is... My objective is to... Today I"d like to give you an overview of... Today I"ll be showing you/reporting on... 15

Structuring I"ve divided my presentation into three (main) parts. In my presentation I"ll focus on three major issues. Sequencing Point one deals with point two and point three... First, I"ll be looking at …, second …, and third... I"ll begin/start off by.... Then I"ll move on to ... Then/Next/After that... I"ll end with... Timing My presentation will take about 30 minutes. It will take about 20 minutes to cover these issues. This won't take more than... 16

Handouts Does everyone have a handout/brochure/copy of the report? Please take one and pass them on. Don"t worry about taking notes. I"ve put all the important statistics on a handout for you. I"ll be handing out copies of the slides at the end of my talk. I can the PowerPoint presentation to anyone who wants it. Questions There will be time for questions after my presentation. We will have about 10 minutes for questions in the question and answer period. If you have any questions, feel free to interrupt me at any time. Feel free to ask questions at any time during my talk. 17

Useful Phrases and Vocabulary for the Body Saying what is coming In this part of my presentation, I"d like to talk about... So, let me first give you a brief overview. Indicating the end of a section This brings me to the end of my first point. So much for point two. So, that"s the background on... That"s all I wanted to say about... Summarizing a point Before I move on, I"d like to recap the main points. Let me briefly summarize the main issues. I"d like to summarize what I"ve said so far... 22

Moving to the next point This leads directly to my next point. This brings us to the next question. Let"s now move on/turn to... After examining this point, let"s turn to... Let"s now take a look at... Going back As I said/mentioned earlier,... Let me come back to what I said before... Let's go back to what we were discussing earlier. As I"ve already explained,... As I pointed out in the first section,... Referring to other points I have a question in connection with/concerning payment. There are a few problems regarding the quality. With respect/regard to planning, we need more background information. According to the survey, our customer service needs reviewing. 23

Adding ideas In addition to this, I"d like to say that our IT business is going very well. Moreover/Furthermore, there are other interesting facts we should take a look at. Apart from being too expensive, this model is too big. Talking about (difficult) issues I think we first need to identify the problem. Of course we"ll have to clarify a few points before we start. We will have to deal with the problem of increasing prices. How shall we cope with unfair business practices? The question is: why don"t we tackle the distribution problems? Rhetorical questions What conclusion can we draw from this? So, what does this mean? So, just how good are the results? So, how are we going to deal with this increase? So, where do we go from here? Why do I say that? Because... Do we really want to miss this opportunity to...? 24

Useful Phrases and Vocabulary for Conclusions Indicating the end of your talk I"m now approaching/nearing the end of my presentation. Well, this brings me to the end of my presentation. That covers just about everything I wanted to say about... OK, I think that"s everything I wanted to say about... As a final point, I"d like to... Finally, I"d like to highlight one key issue. Summarizing points Before I stop, let me go over the key issues again. Just to summarize the main points of my talk... I"d like to run through my main points again... To conclude/In conclusion, I"d like to... To sum up (then), we.. .26

Making recommendations We"d suggest... We therefore (strongly) recommend that... In my opinion, we should... Based on the figures we have, I"m quite certain that... Inviting questions Are there any questions ? We just have time for a few questions. And now I"ll be happy to answer any questions you may have. 27

Effective conclusions Quoting a well-known person As... once said,... To quote a well-known businessman,... To put it in the words of... Referring back to the beginning Remember what I said at the beginning of my talk today? Let me just go back to the story I told you earlier. Remember... 28

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Why Most PowerPoint Presentations Suck and How You Can Make Them Better Rick Altman 32 EffectIndex Boomerang Spiral Swivel 6!!! Fly 4 - 5 Zoom-out 3 Wipe slowly 2 Wipe quickly Fade 0

Visual assistants Flip charts – business presentations for small groups; less formal and informal meetings. Overhead projectors/interactive boards – for small companies, people. Slideshows - PP, Keynote, LibreOffice, etc. - versatility for small and large groups. Handouts – for small groups (they are not cheap, they can take your presentation home). Props – for kinesthetic learners (souvenirs, props for a long and good memory). 34

Useful Phrases and Vocabulary for Visuals Introducing a visual Let"s now look at the next slide which shows... To illustrate this, let"s have a closer look at... The chart on the following slide shows... I have a slide here that shows... The problem is illustrated in the next bar chart... According to this graph, our net profit has doubled. You can see the test results in this table. As you can see here,... Explaining a visual First, let me quickly explain the graph. You can see that different colors have been used to indicate... The new models are listed across the bottom. The biggest segment indicates... The key in the bottom left-hand corner... 37

Highlighting information I"d like to stress/highlight/emphasize the following point(s). I"d like to start by drawing your attention to... Let me point out that... I think you"ll be surprised to see that... I"d like you to focus your attention on... What"s really important here is... What I"d like to point out here is... Let"s look more closely at... Describing trends Sales increased slightly in summer. Consumer spending fell/declined sharply. Interest rates have risen steadily. Food prices went up significantly. There was a sudden increase in prices. In August, we saw a moderate fall. This was followed by a gradual fall decline 38

Explaining purpose We introduced this method to increase flexibility. The purpose of this step is to expand to foreign markets. Our aim was to... Explaining cause and effect What"s the reason for this drastic decrease? The unexpected drop was caused by... This was because of... As a consequence/Consequently, sales went up significantly. As a result... The venture resulted in a sharp fall in share prices. Our new strategy has led to an increase of 10%. 39

Questions and answers (Q&A) session preliminary preparation determine the time and place for Q&A make a list of expected questions and answers to them beginning What questions do you have? Who has the first question? the actual questions and answers we listen we repeat we answer the conclusion of the Q&A and the entire speech Well, our time is over. Thank you all. But you might be wondering... 40

Useful Phrases and Vocabulary for the Question Session Clarifying questions I"m afraid I didn"t (quite) catch that. I"m sorry, could you repeat your question, please? So, if I understood you correctly, you would like to know whether... So, in other words you would like to know whether... If I could just rephrase your question. You"d like to know... Does that answer your question? Avoiding giving an answer If you don"t mind, could we discuss that on another occasion? I"m afraid that"s not really what we"re discussing today. Well, actually I"d prefer not to discuss that today. 42

Admitting you dont know Sorry, I don"t know that off the top of my head. I"m afraid I"m not in a position to answer that question at the moment. I"m afraid I don"t know the answer to your question, but I"ll try to find out for you. Postponing questions If you don"t mind, I"ll deal with/come back to this point later in my presentation. Can we get back to this point a bit later? I"d prefer to answer your question in the course of my presentation. Would you mind waiting until the question and answer session at the end? Perhaps we could go over this after the presentation. Summarizing after interruptions Before we go on, let me briefly summarize the points we"ve discussed. So, now I"d like to return to what we were discussing earlier. 43

TED website Radislav Gandapas's blog Website for web designers and others Garr Reynold website and blog Olivia Mitchell website Alexey Kapterev's blog Website Online magazine 44

“Basics of preparing and conducting presentations in English” Vostrikova I.Yu. 45

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