Working hours are recorded in specially approved areas. Types of working time recording and features of filling out time sheets. For drivers, the accounting period is always a month

The secretary of a small organization has many responsibilities: purely secretarial work - answering calls, planning meetings, registering documents; and the functions of the supply manager - to purchase stationery; and the job of the personnel officer is to process hiring and dismissal. Except personnel records management, the secretary is tasked with keeping track of working hours in the organization. We’ll figure out how to set up working time tracking, find out what orders need to be issued for this, and also talk about the nuances of filling out a working time sheet - form No. T-13.

WHY DO YOU NEED TO KEEP WORKING TIME ACCOUNTS?

Work time - This:

1) the time during which the employee, in accordance with the internal rules labor regulations and conditions employment contract must fulfill job responsibilities;

2) other periods of time that, in accordance with the Labor Code of the Russian Federation, federal laws and other regulations RF, refer to working time.

The employer is obliged to keep records of the time actually worked by each employee (parts one, four, article 91 of the Labor Code of the Russian Federation).

ILO Conventions define workers as the time during which the worker is at the disposal of the employer.

Why does an organization need time tracking? Isn't it enough to just pay employees their salaries without any timesheets? Especially in a small organization? Eat 5 main reasons.

1. The obligation to keep records is provided labor legislation(Part four of Article 91 of the Labor Code of the Russian Federation). During the inspection, the inspector will definitely request time sheets, and if they are not available, the organization will face a fine of up to 50 thousand rubles under Part 1 of Art. 5.27 Code of Administrative Offences.

2. Time sheets are primary accounting documents; the tax inspector will also request them to justify payments and during tax audits. Failure to do so may result in tax liability.

3. It’s good if all employees come to work regularly every day and work 8 hours. And if not? Employees may be late, take time off work, get sick, go on vacation, go on a business trip, skip work, and their payment will be different from the salary, or it may not be paid at all. Accounting can take into account all these nuances and calculate the amount of payments only if you report them. The form of this message is a time sheet.

4. A report card will also help maintain discipline in the organization. After all, if employees know that their absence is noted and they can be fired for absenteeism or repeated tardiness, this is very disciplined. Failure to show up for work may result in your bonus being deprived.

5. Time tracking helps with economic calculations. For example, when calculating costs, many organizations consider how many working hours were spent on a particular job in order to bill clients and include labor costs in the estimate. Based on these calculations, labor is often rationed and the number of workers is calculated.

So, all organizations keep track of working hours either to avoid fines, or to discipline workers, or to take into account costs.

In practice, there are three approaches to recording working time:

1. Some organizations require employees to come to work exactly at the time specified in the internal labor regulations (ILR) and leave not a minute earlier, and are held accountable for being late even by 5 minutes.

2. Other organizations monitor that the employee has worked the required 8 hours, and it is not so important whether he arrived 15 minutes earlier or 15 minutes later. The main thing is that he does what is required of him and, in general, does not violate labor discipline.

3. In third organizations, in general, access control and management systems (ACS) or working time logs exist only formally. The main thing for organizations is that employees complete assigned tasks.

Each organization chooses its own approach to recording working time depending on the specifics of its activity. For example, it is important for a cashier or salesperson to show up for work on time, because without them the store cannot function. And from creative workers - designers, programmers, consultants - employers often only require that they complete the task on time.

Suppose your manager instructs you to keep time records in order to comply with the law and to ensure that employees in general do not violate discipline. Let's look at how to do this without errors.

HOW TO ESTABLISH WORKING TIME ACCOUNTING: STEP-BY-STEP INSTRUCTIONS

Step 1. Assign someone responsible for timekeeping

According to the Resolution of the Goskomstat of Russia dated January 5, 2004 No. 1 “On approval of unified forms of primary accounting documentation for recording labor and its payment” (hereinafter referred to as Resolution of the Goskomstat No. 1), the time sheet is maintained by an authorized person. To appoint an authorized person, an order must be issued. There is no special form for such an order, so we offer a sample order as in Example 1.

Step 2. Determine the form for recording working hours

Unified forms for personnel records management, incl. for recording working time, approved by Resolution of the State Statistics Committee No. 1.

According to paragraph 2 of this Resolution, their use was mandatory.

On January 1, 2013, Federal Law No. 402-FZ dated December 6, 2011 “On Accounting” (hereinafter referred to as Federal Law No. 402-FZ) came into force. It does not contain requirements for the need to compile primary accounting documents for unified forms. Now, according to Part 4 of Art. 9 Federal Law No. 402-FZ, the forms of primary accounting documents used by the organization (except for public sector organizations) must be determined by the head of the organization. Therefore, she has the right to use her own forms of documents.

Yu.Yu. Zhizherina, independent consultant By labor law

The material is published partially. You can read it in full in the magazine

Employee time tracking- an important part of organizing the labor process at an enterprise. Not only discipline in the team, but also, importantly, payment for labor contribution, and not just for being on staff, depends on how competently the work time is recorded. Our article will discuss the recording of workers' working time.

The concept of working time according to the Labor Code of the Russian Federation

An entire section 4 is devoted to working time Labor Code RF. According to the definition given in Art. 91 of the Labor Code of the Russian Federation, working (labor) time is the time period when a team member must perform his labor duties, taking into account the internal labor regulations and the requirements of the employment contract. Working time also includes other periods that are referred to in Russian legislation as working time.

A standard working time has been established, which should not exceed 40 hours per week. And standards for the duration of work for individual time periods (month, quarter, year) are established in accordance with the order of the Ministry of Health and Social Development dated August 13, 2009 No. 588n. Based on it, with a 40-hour work week, an employee’s working day should last no longer than 8 hours.

Meanwhile, for some groups of workers, reduced working hours and part-time work are established. work time.

Who is entitled to part-time work?

Reduced working hours are applicable for such categories of workers as:

• children under 16 years old - 24 hours a week;
• teenagers from 16 to 18 years old - 35 hours per week;
• workers with disabilities of the 1st and 2nd groups - 35 hours per week;
• persons employed in harmful (3-4th degree) or dangerous working conditions - 36 hours per week.

Incomplete working time is established by agreement between the management of the organization and the employee in each case individually. The obligation to introduce part-time working hours lies with the employer only in relation to the following workers:

• a woman expecting a child;
• mother or father of a child under 14 years of age;
• mother or father of a disabled minor;
• caring for a sick relative (in accordance with the medical report).

Part-time work can be in the form of an incomplete work week (several days a week are working days, and the rest are days off) or part-time work (each working day of the week is shorter than that of other team members). At the same time, the schedule of part-time work does not affect the duration of the employee’s vacation and does not impose other restrictions on labor rights.

Labor under conditions of part-time work is paid in proportion to the period worked or the volume of production produced.

How working time is recorded in Russia: total, weekly and daily methods (data for 2017-2018)

A responsible approach to recording employee working time ensures the solution of the following tasks:

1. Increased discipline among team members.
2. Fair salary calculation based on actual time worked.
3. Analysis of the labor contribution of each employee to the organization’s activities.

In Russia, the following methods of recording employee working time are practiced:

• daily;
• weekly;
• summarized.

The daily method assumes that the duration of each working day is equal to the legally defined one (usually 8 hours). The beginning, end and duration of the working day are the same every day.

It is similar to the daily weekly method, which implies the same length of the working week, although the length of the working day in the week may be different.

With the summarized method, a month, quarter, half-year, etc. is used as the reporting period. The summarized method of recording time worked is used in those enterprises when and where it is impossible to establish a daily or weekly working time standard for team members.

With this accounting method, the daily or weekly work duration may vary for each employee and for the same employee. But at the end of the reporting period (month, quarter, etc.), the production standard should be the same. This is achieved by reducing working time on certain shifts as compensation for overtime days.

Don't know your rights?

Summarized working time recording: calculation examples

Payments for labor in the case of summarized accounting of labor time are made on an hourly basis.

Example

The official salary of an employee is 30,000 rubles. per month.

In this case, the enterprise uses summarized recording of labor time. The reporting period is a quarter. The established length of the working week is 40 hours.

Let’s assume that the standard working hours in the required period (2nd quarter of 2018) will be 528 hours. Of these, in April - 168 hours. However, the employee worked 13 instead of 14 12-hour shifts, that is, 156 hours.

Thus, to determine an employee’s salary for April, you will need to find the hourly rate tariff rate, dividing the salary of 30,000 rubles. for 168 hours working standard per month. The hourly rate will be 178.57 rubles.

Therefore, this employee’s salary for April will be: 156 hours worked × 178.57 = 27,856.92 rubles.

Another method of calculating wages with summarized accounting of working time involves taking into account the average monthly number of working hours for the year. In this case, the hourly tariff rate will be:

30,000 rub. (monthly salary) × 12 months of the year / 1,974 hours

(standard working hours in 2016) = 182.37 rubles.

This means that wages in April will be equal to: 156 hours worked × 182.37 = 28,449.72 rubles.

In addition, when calculating wages, it is necessary to take into account the rules for paying holidays and overtime.

Employee working time schedule (Excel spreadsheet)

Accounting for employees' working time is carried out by filling out accounting schedules (working time sheets). This can be done either manually, filling out special tables, or automatically, using computer programs developed for this purpose.

The form of the working time sheet (form 13) was approved by Decree of the State Statistics Committee of the Russian Federation dated January 5, 2004 No. 1 and looks like a table that, for ease of filling out and calculations, can be generated using the Excel editor.

The time sheet consists of the following modules:

1. The name of the organization is indicated at the top.
2. Below are the columns “Date of compilation” and “Document number”.
3. The “Reporting period” cell contains dates from the first to the last day of the month.
4. Column 1 gives serial numbers.
5. Columns 2 and 3 contain information about employees (full name, position, personnel number).
6. Column 4 contains data on the employee’s absence from work (divided into dates of the month).
7. Columns 5 and 6 contain data on the number of days and hours worked for half a month and a month.
8. Columns 7 to 9 contain data for payroll (payment type code, correspondent account, etc.).
9. Columns 10-13 are used to mark the reasons for absence from work.

The document is signed by the employee who compiled it, personnel worker and head of a structural unit.

Thus, keeping a schedule of working hours is a responsible and painstaking job that does not tolerate errors and inaccuracies, since employee compensation depends on the time worked.

Hello, Habr! I would like to share my results of testing time tracking systems.

In our cozy high-tech company, the management is concerned with monitoring the work time and efficiency of employees. And I had the task of providing a comparison and conclusion about the usability and functionality of such systems.

Of course, I was not very happy about the prospect of such a system appearing at my workplace, because... I believe that an employee’s work should be judged by the result, and not by formal indicators. I hope that the data I collected, especially the results of testing the bypass of the system, will help a colleague who finds himself in my place to convince his management of the ineffectiveness of such solutions.

How I tested system bypass

Script

SRandom(@MSEC) opt("MouseCoordMode",0) Sleep(3000) While true if random(0,3,1)=2 then Sleep(Random (1000,5000,1)) Send("(PGDN)") Else Sleep(Random (500,1500,1)) $aPos = MouseGetPos() MouseMove($aPos + Random(300)-115, $aPos + random(300)-110) $aPos = MouseGetPos() MouseMove($aPos + Random(314)-117, $aPos + random(310)-115,3) Sleep(Random (1000,5000,1)) EndIf WEnd

Program

#include #include void setup() ( Mouse.begin(); Keyboard.begin() ; ) void loop() ( delay(random(6000)+1000); if (random(0,4)==1) ( Keyboard.write( 0xD6); delay(random(4000)+4000); ) else ( Mouse.move(random(6)-3, random(6)-3, 0); delay(100); Mouse.move(random(6) -3, random(6)-3, 0); delay(random(2000)+2000); ) )

I’ll say right away that the option of collecting data in the cloud was not considered due to security and confidentiality, not everyone is ready to share personal data, etc. Because of this, the review presents systems that have a local version. Those systems that have a local server declared, but could not be obtained for testing, are placed at the end of the list. Their parameters may not be objective, because are based on the results of a “survey, not a measurement.”

Here are the criteria I added to the comparison:

1. Name.
2. A source of information. Website, mentions in swag.
3. Principle of operation. general description work, and the specifics of the data collected.
4. Flexible schedule. Possibility of flexible schedule. For example, I came from 8 to 10:30, left from 17 to 20, lunch 30-40 minutes at any time.
5. Applications for vacation, time off. Report card. The ability to mark days as vacation, time off, business trip... What documents does the system generate for OK accounting.
6. Availability of API.
7. Reports. What reports are there and how informative are they?
8. OS and database with which the program works.
9. Integration with AD. How is it configured, whether users need to enter a password, and whether the system understands which user is working on the computer.
10. Settings. What needs to be configured to get the system started.
11. Is the system able to recognize the work of several users on one terminal server computer or one user on several computers?
12. Work via the Internet. Information about publishing and encrypting the connection when transferring data between the client and the server. NAT settings.
13. Access to statistics. The ability to provide the user with access to their own statistics and the ability to assign roles that limit access.
14. System bypass. Results of testing our script.
15. For the observable. How can a user determine that the client is installed on a computer?
16. Price.
17. Screenshot of the program window. The screenshot shows statistics collected during the night during which the user's actions were simulated by a script (or an arduino board).

Kickidler

StaffCop

ManicTime

SkypeTime

Yaware.TimeTracker

Crocotime

TimeCamp

In conclusion, I would like to draw your attention to the fact that all working time recording systems were bypassed. This means that you cannot completely rely on the data collected by such programs. And in most cases there is little point in collecting such detailed data. Also, such programs can collect personal information, which can be poorly interpreted from a legal or at least ethical point of view. In any case, it is necessary to take a responsible approach to choosing a time tracking system, since while they are generally similar, each has its own unique qualities, which in certain situations can act as both pros and cons.

And finally, if you have experience using time tracking systems, write in the comments which systems you use and your impression of them.

Tags: Add tags

The employer is responsible for recording the working time of employees (Article 91 of the Labor Code of the Russian Federation). It is he who must organize records and appoint persons who will record the arrivals and departures of workers, their absence from work places during working hours, overtime work etc.

Working hours and recording

Depending on the organization’s established working time tracking system, it can be:

• daily Here the accounting period is a day, and the employee’s working time is calculated for each day. Such a working time recording system is used if the employee is given a certain (exact) working day duration, and it is constant, that is, it does not change daily;
• weekly. In this case, the accounting period is a week. Weekly records are kept if the employee has a weekly standard of working hours, but the duration daily work it may be different (but not more than established by labor legislation);
• summarized Used if the accounting period is more than a week: month, quarter, etc., but not more than a year. And for workers engaged in work with hazardous or hazardous conditions labor - no more than 3 months (Article 104 of the Labor Code of the Russian Federation). Summarized accounting is used in continuously operating industries, with different durations of workers’ shifts, when shift method organization of work, with a flexible schedule and in other cases. Let's take a closer look at it.

Summarized working time recording

Summarized recording of working time is necessary if, due to the specifics of the enterprise’s activities, it is impossible to comply with the employee’s working hours per day or per week. Let’s say an employee works 36 hours one week, 44 hours the next, etc. That is, the deficiency is compensated for by subsequent processing. At the same time, an employee’s working day can be more than 8 hours, and days off are often provided on a staggered schedule.

When recording working time in aggregate, the work schedule of employees can be different: “a day in three”, “two in two”, etc. But in any case, the work schedule must be drawn up in accordance with the standard working time for the accounting period according to the production calendar.

The procedure for introducing summarized recording of working time is established by the internal labor regulations.

In the process of studying the rules for recording working hours, we will repeatedly refer to the following regulations:

In 2015, a clarification was made to the Labor Code of the Russian Federation: if the seasonal or technological nature of production requires an increase in the accounting period, an industry (inter-industry) agreement and a collective agreement may provide for an increase in the accounting period for recording the working time of such employees, but not more than up to one year. So far, however, no such agreements have been developed, which means that enterprises cannot unilaterally abandon the maximum duration of the accounting period of 3 months.

Another difficult issue for the employer is the shortfall that arose at the end of the accounting period. This may be the result of poor shift scheduling. If an hourly wage system is established for such an employee, his level of income decreases, which means that the employer is obliged to pay additionally up to the level of average earnings. The reason for unfinished shifts can also be force majeure circumstances, when people are to blame external factors. In this case, the employer must retain 2/3 of the tariff rate or salary for the employee in proportion to the time worked (Article of the Labor Code of the Russian Federation).

The opposite situation is when an employee is overworked. The difficulty lies in the fact that the personnel officer learns about overtime only at the end of the accounting period when comparing the actual time worked and the norm production calendar. When making calculations, remember the unspent legally days: vacation, time off, sick leave, etc. - they all reduce the norm. Next, determine whether the employee worked during the accounting period in holidays. These days have already been paid at least double the amount (Article of the Labor Code of the Russian Federation), therefore these hours (days) should not be paid additionally as overtime (clause 4 of the Explanations, approved by the Resolution of the Presidium of the All-Russian Central Council of Trade Unions; Decision of the Supreme Court of the Russian Federation). If, after all the calculations, the employee still has hours worked in excess of the norm, the employer pays them at an increased rate: the first two hours - no less than one and a half times the rate, the subsequent ones - no less than double (Article of the Labor Code of the Russian Federation).

We emphasize that it is extremely important to comply with the rules for recording working hours. This affects the calculation wages and additional payments for work in conditions deviating from normal. Correctly filling out a time sheet allows you to correctly pay the employee for his work and, importantly, take into account all the actual time worked in his work experience.

home » How to earn » Working hours are recorded in specially approved areas. Types of working time recording and features of filling out time sheets. For drivers, the accounting period is always a month