The tasks of the foreign economic activity department include planning, organizing and coordinating foreign economic activities in the company, as well as ensuring the fulfillment of obligations to foreign partners, preparing imported equipment for the customs clearance procedure.

The Foreign Economic Activity Department interacts with all services and departments of the company in its activities. The coordination of this interaction lies with the employees of the foreign trade department.

Who are we looking for

Communication skills, negotiation skills, active life position, organization, attention to detail and responsibility are the main qualities of a foreign trade specialist required in his work. We value integrity, work ethic and a commitment to excellence in our foreign trade professionals.

A foreign trade specialist must have a higher education - economic, financial, logistics, transport, linguistic. Advanced training courses in the programs “Logistics”, “Customs Regulation of Foreign Economic Activity”, “Foreign Economic Activity” are preferred.

He must also be well versed in the peculiarities of import-export operations, the rules of international freight transportation, the technology of customs clearance of goods, the rules of cargo insurance, tax and currency legislation.

Portrait of a modern foreign trade specialist

90% of foreign trade managers have higher education, 80% are fluent in English, and 75% have completed specialized courses. There are slightly more women in this profession (57%) than men. The age range of foreign trade managers most in demand on the labor market is 25-40 years.

(website of the professional guidance center ProfGid, link)

How we are organized

The structure of the foreign economic activity department has developed over almost seven years of foreign economic activity of the company and includes several areas of activity:

declaration and customs clearance of goods

One of the main activities of the Foreign Economic Activity Department. Our specialists maintain all customs documentation: provide customs clearance of imported equipment, prepare cargo customs declarations, maintain department statistical reporting, etc. The end result of this activity is the receipt of a customs mark “Release permitted”.

translation activities

Due to the large turnover of documentation in a foreign language, our translators are always busy with work. We welcome specialists with knowledge of English, German, and Chinese. Technical translations are one of the most difficult types of translations; our employees successfully cope with this difficult task!

establishing and maintaining partnerships with companies from other countries

The most interesting and sensitive area of ​​activity of the foreign trade department is cooperation with foreign companies. In addition to existing European partners, we are constantly expanding the geography of our work to the east, and are negotiating with representatives of China, South Korea, Taiwan and other countries. Competence in knowledge of linguistic characteristics and traditions, the ability to negotiate are irreplaceable qualities of specialists engaged in this activity.

transport logistics

The foreign trade department in its activities largely interacts with the transport department, which carries out documentation of goods, transports goods and draws up a schedule for their dispatch. Foreign trade specialists are engaged in the selection of foreign carriers, preparing documents: for cargo insurance, certificates, instructions, invoices, consignment notes, packing lists. This responsible work requires attentiveness, organization and responsibility of the employees performing it.

work with contracts

Drawing up an international contract requires understanding many conditions and nuances: who is responsible for the risk of accidental loss of goods in transit, whether the goods are insured during international transportation, what is included in the delivery cost, whether there are warranty obligations, etc. Our foreign trade experts have been preparing international contracts independently since 2009. Compiled in two languages, taking into account the norms of international and Russian law. Employees of the foreign trade department also exercise full control over the execution of contracts: validity periods, timely payment, etc.

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• Tasks, structure and functions of the foreign trade service.
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• The procedure for automated risk categorization of foreign economic activity participants. The criteria for classifying foreign economic activity participants into a risk level category are low, medium or high.
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Legal regulation of exports: minimizing risks

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Customs clearance of goods in the Eurasian Economic Union

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ORGANIZATION OF MANAGEMENT OF FOREIGN ECONOMIC ACTIVITIES OF THE ENTERPRISE

Sheven Lyudmila Nikolaevna
Smolensk State University
Senior Lecturer, Department of Management

THE ORGANIZATION OF MANAGEMENT OF FOREIGN ECONOMIC ACTIVITY OF THE ENTERPRISE

Sheven Lyudmila Nikolaevna
Smolensk State University
Senior Lecturer, Department of Management

The organization of management of foreign economic activity (FEA) is primarily determined by the industry affiliation of a particular enterprise. For the most effective management of foreign economic activity at the level of an economic entity, a management structure that is adequate to the conditions of its activity, defined by the goals and objectives that need to be solved, is necessary.

When managing foreign economic activity at an enterprise, an influence is exerted on the preparation and further implementation of foreign economic operations, aimed at increasing profitability and making a profit through participation in the international division of labor.

The choice of forms of organization of the foreign trade service is determined by the following factors:

Needs and motives that encourage participation in international cooperation, international division of labor and attracting foreign investment;

Level of internationalization of production activities;

Product sales methods;

The scale of the enterprise, the volume of actual and potential exports;

Constancy of foreign economic transactions.

The foreign economic activity of an enterprise can be represented as a combination of production and economic functions, organizational and economic, as well as commercial. Figure 1 illustrates a diagram of foreign economic functions performed by the enterprise.

At the enterprise level, management of foreign economic activity includes solving strategic, production, financial, infrastructure and logistics, information and marketing issues. The need to take into account the peculiarities of managing activities at the international level is due to differences in the sociocultural environment of a foreign state.

In specialized foreign trade organizations (WTO), the Ministry of Foreign Economic Relations and Trade has accumulated the greatest experience in management in the field of foreign economic activity.

One of the leading structural units of the WTO is an enterprise that specializes in trading certain goods, as well as working with a group of countries. The enterprise is managed by a director and several of his deputies, the number of which depends on the volume of work.

Functional services and departments that assist in the operation of the enterprise can be divided into three groups.

1) A group of services and departments that carry out planning at the enterprise:

Planning and economic department - deals with planning

foreign trade activities and monitoring the implementation of the plan, and also carries out analysis of the economic activities of the WTO;

Transport department - carries out planning and provision

transport transportation of both export and import cargo;

Monetary and financial department - whose functions include currency planning and control over foreign exchange, banking, settlement and credit operations; compliance with the interests of the WTO when concluding foreign trade transactions;

WTO Accounting – keeps records and reports on settlements with banks,

suppliers and other organizations; calculates and pays wages; together with the planning department, analyzes the results of financial activities and makes recommendations for improving the operation of the enterprise.

2) A group of departments directly involved in marketing, which includes:

Department of market conditions and prices - conducts research on supply and demand, market structure, price dynamics in the market; deals with the systematization of market-related materials; coordinates the work of the enterprise with foreign companies; carries out work on research of market conditions; providing advertising, organizing the company’s participation in international fairs and exhibitions;

Engineering and technical department - studies the technical requirements for products in force on the global market; analyzes the technical level, quality of goods, their competitiveness; prepares relevant conclusions and recommendations;

Maintenance and spare parts department – ​​organizes warranty and post-warranty technical maintenance of goods; provides foreign agents and technical centers with all necessary spare parts, transport, and repair equipment;

Department of Joint Ventures - coordinates, plans and controls the joint activities of enterprises created with foreign capital in Russia, as well as mixed companies located abroad.

3) A group of departments designed to ensure the adoption and execution of management decisions at the enterprise:

Enterprise Development Department - a department for improving the organizational structure of the enterprise, for implementing strategic calculations made in all areas of activity at the enterprise;

ACS or (CC) department - ensures the automation of calculations, the introduction of modern economic and mathematical methods and computers into the practical work of the enterprise, the creation, together with other departments or companies, of common databases and their maintenance;

Human Resources Department - resolves issues of selection and rational placement of personnel, as well as processing documents and personal files of employees;

General department or office - carries out instructions from management, registration and control of organizational and administrative documentation, registration of business trips;

Department of Foreign Economic Activity (OVED) - this is part of the enterprise’s management apparatus, its task is to plan, organize and coordinate the enterprise’s foreign economic activity.

Main tasks foreign trade department:

Managing the export potential of the enterprise and creating competitive products;

Ensuring the fulfillment of obligations to foreign partners;

Development of new forms of production, scientific, technical and investment cooperation;

preparation of contract goods for the customs clearance procedure.

In this case, the volume of export-import transactions is constant, homogeneous, and its geography is limited.

The main function of the foreign trade department is to ensure stable and adequate foreign economic activity of the enterprise, deepening trade relations with foreign partners.

The main types of work performed by the department are the following:

Organization of export-import operations;

Monetary and financial transactions;

Declaration and customs clearance of goods;

Establishing partnerships with companies from other countries;

Scientific information work;

Finding ways for an enterprise to enter the foreign market;

Studying directions and trends in the development of the world market for a specific product.

Declaration And customs clearance are one of the main activities of the foreign economic activity department, since not only consumers of the enterprise’s products are located abroad, but also the main suppliers of raw materials are foreign partners. This leads to constant flows of raw materials and goods. Declaration of goods involves the preparation of the following documents:

Cargo customs declarations (CCD);

Electronic copies of the customs declaration;

Declarations of customs value;

Inventory of documents attached to the customs declaration.

The final result of the declarant’s activities is the receipt of a customs mark “Release permitted.”

In accordance with these general tasks and areas of activity of the foreign economic activity department, its employees have their own specific responsibilities.

Let's consider structure foreign trade department , the composition of whose employees is determined by the structure and features of the production of export products, the forms and scale of foreign trade activities at the enterprise: the head of the department, the deputy head, who is directly subordinate to the head of the department, and in turn subordinate to him: an expert on customs regulation, an economist, a protocol bureau.

Boss The foreign economic activity department carries out general coordination of the activities of department employees and coordinates the activities of the department with other departments and services of the enterprise, deals with issues of the movement of foreign currency funds, and resolves current operational issues. Some departments have a position as a specialist in foreign exchange operations (planning, control over foreign exchange and settlement operations, etc.).

Deputy Chief The Foreign Economic Activity Department monitors the timely implementation of instructions, corresponds with enterprises and firms of Ukraine and other countries on scientific, consulting, economic and other issues, and participates in the development of contract terms.

Economist The Foreign Economic Activity Department is responsible for calculating the prices of export products taking into account the supply basis and other conditions, drawing up commercial proposals for the sale of the enterprise's products, developing contract clauses, issuing a transaction passport for sales and purchase agreements, preparing an action plan for fulfilling the terms of the contract and its control. In some departments, instead of an economist, there is the position of a leading specialist in market conditions and prices.

Expert on customs regulation maintains all customs documentation: ensures customs clearance of products exported and imported by the enterprise, prepares cargo customs declarations, and maintains statistical reporting of the department.

Into competence protocol bureau includes drawing up programs for the stay of delegations, translating all documentation received by the enterprise from foreign languages, assistance in organizing negotiations, preparing the necessary documentation for specialists on business trips abroad.

As you can see, the department is small in number, but it can successfully cope with its functions thanks to interaction with other departments acceptance .

Wherein marketing department studies markets and consumer demand, sets requirements for quantity, frequency of deliveries and quality of products.

Planning and Economic Department carries out planning of the enterprise's work, makes the necessary calculations in this regard, transmits basic data on prices for products, raw materials and materials to the foreign economic activity department.

New technology department carries out technical development and control over the production of export products. The technical department is responsible for the quality of export products.

Financial department is responsible for the financial support of export-import operations, therefore the foreign trade department provides him with all official notes and invoices for paying current expenses (duties, customs duties, payments to certification bodies, etc.).

To the accounting department The foreign economic activity department transmits acts for the implementation of work on economic, scientific and technical cooperation with foreign organizations, cost estimates for foreign economic activity activities, data on allocated financial resources and documents on maintaining a foreign currency account.

Transport workshop carries out documentation of goods, transports goods and draws up a schedule for their shipment.

Thus, the foreign trade department in its activities interacts with the services and departments of the enterprise. The coordination of this interaction lies with the employees of the foreign trade department.

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