Regulations on the gas supply department. Regulations on the department of logistics and procurement. Other instructions in the section

I CONFIRM:

________________________

[Job title]

________________________

________________________

[Name of company]

________________/[FULL NAME.]/

"____" ____________ 20__

JOB DESCRIPTION

Head of equipment procurement department

1. General Provisions

1.1. Real job description defines and regulates the powers, functional and job responsibilities, rights and responsibilities of the head of the equipment procurement department [Name of the organization in genitive case] (hereinafter referred to as the Company).

1.2. The head of the equipment procurement department is appointed to the position and dismissed from the position as established by the current labor legislation by order of the head of the Company.

1.3. The head of the equipment procurement department reports directly to [name of the immediate manager's position in the dative case] of the Company.

1.4. The head of the equipment procurement department belongs to the category of managers, heads the Company’s work on capital construction and is subordinate to [names of subordinate positions].

1.5. The head of the equipment procurement department is responsible for:

• proper organization of capital construction work in accordance with approved programs (plans) of the Company;
• performing and labor discipline workers;
• safety of documents (information) containing information constituting a trade secret, other confidential information, including personal data of the Company’s employees;
• security safe conditions labor, maintaining order, complying with fire safety rules in production premises.

1.6. A person who has:

• higher professional education majoring in “Construction”, “Industrial and Civil Construction” or higher professional technical education and professional retraining in the direction of “Construction”;
• work experience in the field professional activity at least 3 years;
• advanced training at least once every 5 years and the availability of a qualification certificate for compliance with the position held.

1.7. IN practical activities The head of the equipment procurement department should be guided by:

• legislation, regulatory legal acts, and local acts and organizational and administrative documents of the Company regulating capital construction;
• internal labor regulations;
• rules of labor protection and safety, ensuring industrial sanitation and fire protection;
• instructions, orders, decisions and instructions of the head of the Company;
• this job description.

1.8. The head of the equipment procurement department must know:

• laws and other regulatory legal acts Russian Federation in the field of urban planning;
• administrative, regulatory and methodological documents on logistics construction organization;
• prospects for the technical development of a construction organization;
• organization of logistics, capital construction and repair and maintenance needs of a construction organization;
• the range of equipment and components required by the construction organization;
• technical characteristics, design features of equipment and components;
• the procedure for justifying needs and drawing up applications for equipment and components, concluding agreements with suppliers;
• basics of production technology;
• organization of warehousing;
• standards for stocks of equipment and components, conditions for their storage;
• the procedure for maintaining records of supply and warehouse operations, drawing up established reports;
• fundamentals of economics, organization of production, labor and management;
• basics of labor legislation;
• means of computer technology, communications and communications;
• labor safety rules.

1.9. During the period of temporary absence of the head of the equipment procurement department, his duties are assigned to [deputy position title].

2. Job responsibilities

The head of the equipment procurement department performs the following labor functions.

2.1. Organizes the provision of equipment and components for capital construction and repair and maintenance needs of the construction organization.

2.2. Carries out work to determine the needs of divisions of a construction organization for equipment and components to carry out production plans capital construction, reconstruction, introduction of new equipment.

2.3. Manages the preparation of applications for the supply of equipment, materials, building structures and fittings with the necessary calculations and justifications.

2.4. Participates in concluding contracts with suppliers, agreeing on terms and conditions of deliveries.

2.5. Prepares specifications and draws up protocols of disagreements, studies the possibility and feasibility of establishing direct long-term economic relations for the supply of equipment and components.

2.6. Organizes the placement of orders for the production of non-standard equipment and, together with design organizations participates in the coordination technical specifications for their implementation.

2.7. Ensures the organization of acceptance of equipment and components in terms of quantity, quality and within the time limits stipulated by contracts, and their storage.

2.8. Transfers equipment for installation and operation to construction and installation organizations and divisions of the organization within the time limits stipulated special conditions to the agreement.

2.9. Organizes transportation of equipment to construction sites.

2.10. Monitors the timely execution of technical protocols for equipment and the correct payment of invoices.

2.11. Provides opinions on claims and organizes the preparation of documents for presenting claims to suppliers related to their failure to fulfill contractual obligations.

2.12. Monitors compliance with inventory standards for equipment and components.

2.13. Organizes work to identify uninstalled, unused equipment, analyze the possibility of its use in production process, sale of redundant and outdated equipment.

2.14. Organizes the work of the warehouse.

2.15. Supervises technical condition storage facilities and loading and unloading facilities.

2.16. Monitors the storage conditions of equipment and components, the correctness of their conservation and safety.

2.17. Organizes keeping records of the availability and movement of equipment and components, conducting inventories of material assets within the established time frame, and drawing up the necessary reports.

2.18. Manages department employees.

If necessary, the head of the equipment procurement department may be involved in the implementation of his duties. job responsibilities overtime, by decision of the head of the Company, in the manner prescribed by labor legislation.

3. Rights

The head of the equipment procurement department has the right:

3.1. Make decisions in order to properly organize capital construction work, ensure daily activities - on all issues within his competence.

3.2. Submit to the head of the Company your proposals for encouraging (holding accountable) subordinate employees - in cases where your own authority for this is not enough.

3.3. Prepare and present to the head of the Company your proposals for improving capital construction work, its additional personnel, logistics, etc.

3.4. Participate in the work of collegial management bodies when considering issues related to equipment.

4. Responsibility and performance evaluation

4.1. The head of the equipment procurement department bears administrative, disciplinary and material (and in some cases provided for by the legislation of the Russian Federation, criminal) responsibility for:

4.1.1. Failure to carry out or improperly carry out official instructions from the immediate supervisor.

4.1.2. Failure or improper performance of your labor functions and the tasks assigned to him.

4.1.3. Illegal use of granted official powers, as well as their use for personal purposes.

4.1.4. Inaccurate information about the status of the work assigned to him.

4.1.5. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that pose a threat to the activities of the enterprise and its employees.

4.1.6. Failure to ensure compliance with labor discipline.

4.2. The evaluation of the work of the head of the equipment procurement department is carried out:

4.2.1. By the immediate supervisor - regularly, in the course of the employee’s daily performance of his labor functions.

4.2.2. Certification Commission enterprises - periodically, but at least once every two years, based on documented results of work for the evaluation period.

4.3. The main criterion for assessing the work of the head of the equipment procurement department is the quality, completeness and timeliness of his performance of the tasks provided for in these instructions.

5. Working conditions

5.1. The work schedule of the head of the equipment procurement department is determined in accordance with the internal labor regulations established in the Company.

5.2. Due to production needs, the head of the equipment procurement department is required to travel to business trips(including local significance).

5.3. Due to production needs, the head of the equipment procurement department may be provided with official vehicles to perform his job functions.

6. Signature right

6.1. To ensure its activities, the head of the equipment procurement department is given the right to sign organizational and administrative documents on issues included in his functional responsibilities.

I have read the instructions ____/____________/ “__” _______ 20__

I APPROVED
CEO
PJSC "Company"
____________ P.P. Petrov

"___"___________ G.

Position
about the department of logistics and procurement

1. General Provisions

1.1. Full name - department logistical supplies and equipment, abbreviated as OMTSiK.

1.2. The Department of Materials and Technical Supply and Procurement (hereinafter referred to as OMTS and K) is an independent structural division of OJSC "Company" (hereinafter referred to as the enterprise). The department is created and liquidated by order of the general director of the enterprise.

1.3. OMTSiK reports directly to the commercial director.

1.4. OMTSiK is headed by a chief appointed to the position by order of the general director of the enterprise on the recommendation of the commercial director.

1.5. In the course of carrying out the functions assigned to the department, it interacts with other structural divisions of the enterprise:

1.5.1. Production departments
1.5.2. Planning and Economic Department
1.5.3. Production Order Bureau
1.5.4.Financial department
1.5.5. Technical control department
1.5.6. Design and technology department
1.5.7. Transport and warehouse department
1.5.8. With workshops
1.5.9. Accounting
1.5.10. HR department
1.5.11. Legal department
1.5.12. Department of Industrial Safety and Environmental Protection.

1.6. In its activities the department is guided by:

— Current legislation of the Russian Federation;
— Orders and instructions of the general and commercial directors;
— Charter of the enterprise;
— The company’s quality policy;
— Quality Manual;
- This provision;
— Documentation of the enterprise quality management system;
— Internal labor regulations.

2 GOALS

2.1 Organization of timely provision of the enterprise with all materials and components necessary for production of the required quality.

2.2 Formation of optimal sizes inventories, reducing costs associated with acquisition and delivery.

3 INTERNAL STRUCTURE

3.1 The structure and staffing levels of the department are approved by the general director of the enterprise, based on the conditions and characteristics of the enterprise’s activities upon the recommendation of the head of the Department of Transport and Communications.

3.2 The head of OMTSiK has one deputy.

3.3 The responsibilities of the deputy and heads of the bureau are determined by the head of the OMTSiK.

3.4 The deputy, heads of the OMTSiK bureau, and other employees of the department are appointed to positions and dismissed from positions by order of the general director of the enterprise upon the proposal of the head of OMTSiK.

3.5 The logistics department includes a bureau:

- planned - normative;
— metals;
— chemicals, paints and varnishes, cable products, enamel wires and insulation;
— complete set and auxiliary materials;
- purchased tool.

3.6 The Deputy Head of the Department of Transport and Communications Reports to the Head of the Department of Transport and Communications.

3.7 The heads of the bureau are subordinate to the head of OMTSiK and the deputy head of OMTSiK.

3.8 The distribution of responsibilities between employees of departments (bureaus) is made by the heads of the bureau.

4 Functions and tasks

4.1 Participation in the implementation of the enterprise’s Quality Policy.

4.2. Determining the need for material resources (raw materials, materials, semi-finished products, components, fuel, etc.).

4.3 Determining sources of covering the need for material resources (selection of suppliers, their evaluation.)

4.4 Preparation, analysis of contracts with suppliers before their conclusion, agreement on conditions, delivery dates, quality requirements for supplies material resources.

4.5 Constant monitoring of the timely fulfillment by suppliers of their obligations under contracts.

4.6 Preparation of data for filing claims against suppliers in case of violation of contractual obligations.

4.7 Monitoring the state of stocks of materials, raw materials, semi-finished products and components, ensuring uninterrupted operation of the enterprise by timely delivery of materials to the enterprise warehouse.

4.8 Control over the release of material resources from TSU warehouses and their consumption in the divisions of the enterprise for their intended purpose.

4.9. Take part in the development and implementation of measures to improve the efficiency of use of material resources (reducing costs associated with transportation, replacing expensive materials with cheap ones, using recycled materials, selling excess resources, etc.).

4.10 Participate in the development of draft logistics plans production program, repair and operational needs of the enterprise and its divisions.

4.11 Take part in the development, operation and improvement of the quality management system (in accordance with the competence of the department) of the enterprise.

4.12. Participate in the development and implementation of corrective and preventive actions (in accordance with the competence of the department).

5 RIGHTS

5.1. Represent OJSC “Company” in other organizations regarding the acquisition of material resources.

5.2. Conduct correspondence, negotiations with suppliers and draw up contracts for the supply of material resources signed by the general. director or other person authorized to sign.

5.3. Request and receive from all structural divisions of the enterprise the information necessary to perform the tasks assigned to the department.

5.4. Involve specialists from structural divisions of the enterprise, experts third party organizations to participate in the consideration and implementation of work on issues within the competence of the department.

6 RELATIONS WITH OTHER DEPARTMENTS

In the course of performing functions and tasks, the logistics department
supply interacts:

6.1. WITH production units for questions:

6.1.1 receipt:

— requests for material and technical resources;
— copies of acts of non-compliance, drawn up in the prescribed manner;
— information about the balances of raw materials, materials, components in the department’s storerooms;
- information about difficulties associated with insufficient supply of materials and components.

6.1.2 provision:

— Requirements — invoices for the release of material and technical resources;
— information about the availability of material and technical resources in warehouses of raw materials and materials;
- information about the timing of receipt of materials and components;
- information about changes in the timing of delivery of materials;

6.2. With the planning and economic department on issues:

6.2.1. Receipts:
— annual, quarterly production plans;

6.2.2. Providing:
— information on prices for raw materials and materials.

6.3. With the production planning office for questions

6.3.1 Receipts:
- monthly production tasks, their changes, additions;

6.3.2. Providing:
— data on the availability of materials in warehouses, delivery dates, information
about changes in delivery dates;

6.4. With the financial department for questions

6.4.1. Receipts:

- monthly planned estimate of payments for raw materials, supplies,
components (budget);
— data on actual budget execution.

6.4.2. Providing:

- data for planning monthly estimates of payments for raw materials, supplies,
components (budget);
— information on prices for raw materials, materials, components;
— information on the execution of applications for the purchase of materials.
- - accounts and memos for payment;

6.5. With the design and technology department:

6.5.1. Receipts:

— copies of acts for materials that did not pass the entrance control;
— consultations on QMS issues;
— QMS documentation;
— conclusions on external and internal inspections of the QMS.

6.5.2. Providing:

— information about the conditions of supply of materials;
— corrective action plans “implementation reports”
measures to eliminate inconsistencies in the management system
quality, newly developed QMS documentation;
— documents necessary for drawing up complaints.

6.6. With the technical support department on issues:

6.6.1 Receipts:

— standards for the consumption of materials and notifications of changes in standards
consumption;
— permits for the use in production of materials with
quality deviations;
— information about materials required for launch into production
new products;
— information about the interchangeability of materials.

6.6.2. Providing:

— information on the volumes and timing of shipment of materials.

6.7. With the Transport and Warehouse Department (TSD) on the following issues:

6.7.1. Receipts:

— information about admission; movement, availability of materials in warehouses;
— requests for the purchase of materials.

6.7.2. Providing:

— information about shipped materials;
- applications for vehicles for the delivery of materials;
— data for searching cargo by rail.

6.8. With workshops on questions

6.8.1. Receipts:
-requests for materials, components for repair-
operational needs.

6.8.2. Representation:
— information about the availability of materials in warehouses;
— information about the purchase of materials based on requests.

6.9. With accounting on issues:

6.9.1. Receipts:
- data on the movement of raw materials and supplies, and balance at the end
reporting period;
— results of inventory of material and technical resources;
-requests for the purchase of materials.

6.9.2. Providing:
— receipt and expense documents.

6.10. With the HR department regarding:

6.10.1. Receipts:

— plans, schedules for personnel training;

6.10.2 Provisions:

Vacation schedules;
- applications for personnel selection;
- applications for personnel training;
-working time sheet.

6.11. WITH legal department for questions:

6.11.1. Receipts:
-consultations on issues related to the acquisition of material resources and labor legislation.

6.12.2. Providing:
— draft agreements and additional agreements to them for analysis;
- data for conducting claims work by counterparties.

6.13. With the department of industrial safety and environmental protection
for questions:

6.13.1 Receipts:
- information necessary to perform the functional tasks of the department.
6.13.2 Provisions:

— information about the availability of protective equipment in warehouses;
— information about the purchase of special footwear, special clothing, and protective equipment.

7 RESPONSIBILITY OF THE DIVISION HEAD

7.1 Responsibility for improper and untimely execution
Department functions are carried out by the head of the logistics department
supplies.

7.2. The head of OMTS and Co. is personally responsible for:

7.2.1 failure to organize the activities of the department to perform the tasks and functions assigned to the department.

7.2.2 Failure to organize prompt and high-quality preparation and execution of documents in the department, and conduct office work in accordance with current rules and instructions.

7.2.3 Failure to organize compliance by employees of the department with labor and production discipline.

7.2.4 Failure to ensure the safety of property located in the department and compliance with fire safety rules.

7.2.5 Selection, placement and activities of department employees.

7.2.6 Non-compliance with the current legislation, draft orders, instructions, provisions of resolutions and other documents signed by him.

7.2.7 The responsibility of department employees is established by officials
instructions.

8 CONCLUSION

8.1 This “Regulation” is drawn up in accordance with:

8.1.1 requirements of documents STP QMS"Regulations on structural
division. General requirements";

8.1.2 organizational and management system in force for the enterprise
structure;

8.1.3. staffing table of OMTS and K.

8.2. This “Regulation” has the right to make proposals on its
change Commercial Director enterprise and department head
material and technical supply and configuration (OMTSiK).

8.3 The date of entry into force of this “Regulation” is considered to be the date
approval of the “Regulations” by the General Director of the enterprise.

8.4 The validity period of this “Regulation” is 5 years.

Department head
material and technical supplies and equipment for M.M. Suppliers

Commercial Director K.K. Raskukuev

Head of HR Department I.I. Ivanov

Head of Quality Management Department V.V. Vasiliev

Head of Legal Department S.S. Sergeev

I approve

_____________________________ (Last name, initials)

(name of organization, its ________________________________

organizationally - legal form) (director; other person authorized

approve job description)

JOB DESCRIPTION FOR THE HEAD OF THE EQUIPMENT COMPLETION DEPARTMENT

——————————————————————-

(name of institution)

00.00.201_g. №00

1. I. General provisions

1.1. This job description establishes the rights, responsibilities and job responsibilities of the head of the equipment procurement department ___________________________________________________ (hereinafter referred to as the “enterprise”). Name of institution

1.2. The head of the equipment procurement department belongs to the category of managers.

1.3. A person appointed to the position of head of the equipment procurement department must have a higher professional (technical or engineering) education and work experience in the specialty of at least _________ years.

1.4. Appointment to the position of head of the equipment procurement department and dismissal from it is carried out on the basis of an order from the head of the enterprise.

1.5. The head of the equipment procurement department reports directly to the organization _____________________________________________.

1.6. If the head of the equipment procurement department is absent, then his duties are temporarily performed by a person appointed in the prescribed manner, who is responsible for the proper performance of his official duties.

1.7. The head of the equipment procurement department is guided in his activities by:

— the charter of the enterprise and this job description;

— internal labor regulations;

— orders and instructions from the director of the enterprise and the immediate supervisor;

- legislative and regulations regarding the work being performed;

- relevant teaching materials.

1.6. The head of the equipment procurement department must know:

— technical characteristics, design features of equipment and components;

— the procedure for justifying the need and drawing up applications for equipment and components;

— the procedure for concluding contracts with suppliers;

— basics of production technology;

— organization of warehouse facilities;

— regulatory and methodological materials on the logistics of the enterprise;

— prospects for the technical development of the enterprise;

- nomenclature necessary for the enterprise equipment and components;

— organization of logistics, capital construction and repair and maintenance needs of the enterprise;

— standards for stocks of equipment and components, conditions for their storage;

— the procedure for maintaining records of supply and warehouse operations, drawing up established reports;

— means of computer technology, communications and communications;

— rules and regulations of labor protection;

— basics of economics, labor organization, production and management;

— main issues of labor legislation of the Russian Federation.

1. II. Functions

The head of the equipment procurement department is assigned the following functions:

2.1. Organization of accounting of equipment and components, transportation of equipment, presentation of established reporting.

2.2. Organization of logistics.

2.3. Interaction with representatives of third-party organizations in the performance of their duties.

2.4. Ensuring healthy and safe working conditions for subordinate workers.

2.5. Monitoring the operation of warehouse facilities.

III. Job responsibilities

The head of the equipment procurement department performs the following job responsibilities:

3.1. Organization:

— providing equipment and components for capital construction and repair and maintenance needs of the enterprise;

— placing orders for the manufacture of non-standardized equipment and, together with design organizations, participating in the coordination of technical conditions for their implementation;

— transportation of equipment to construction sites;

— work to identify uninstalled, unused equipment, analyze the possibility of its use in the production process, sell redundant and outdated equipment;

— warehouse operations;

— keeping records of the availability and movement of equipment and components;

— carrying out inventories of material assets on time;

— preparation of the necessary reports.

3.2. Management of department employees.

3.3. Carrying out work to determine the needs of enterprise departments for equipment and components to fulfill production plans for capital construction, reconstruction, and introduction of new equipment.

3.4. Management of the preparation of applications for the supply of equipment, materials, building structures and fittings with the necessary calculations and justifications.

3.5. Monitoring the timely execution of technical protocols for equipment and the correct payment of bills.

3.6. Participation in concluding contracts with suppliers, agreeing on terms and conditions of deliveries.

3.7. Preparation of specifications and registration of protocols of disagreements.

3.8. Studying the possibility and feasibility of establishing direct long-term economic ties for the supply of equipment and components.

3.9. Ensuring the organization of acceptance of equipment and components in terms of quantity, quality and within the time limits stipulated by contracts, as well as their storage.

3.10. Carrying out the transfer of equipment to construction and installation organizations and departments of the enterprise for installation and operation within the time limits provided for by the special conditions of the contract.

3.11. Supervising the technical condition of warehouse premises and loading and unloading facilities.

3.12. Monitoring the storage conditions of equipment and components, the correctness of their conservation and ensuring safety.

3.13. Monitoring compliance with inventory standards for equipment and components.

3.14. Issuing opinions on claims and organizing the preparation of documents for presenting claims to suppliers related to their failure to fulfill contractual obligations.

1. IV. Rights

The head of the equipment procurement department has the right:

4.1. Contact management:

— with requirements for assistance in the performance of their official duties and rights;

- with proposals for improving the activities of the enterprise on relevant issues.

4.2. Represent the interests of the enterprise in relations with other organizations and government bodies on issues of providing the enterprise with equipment and components.

4.3. Sign and endorse documents within your competence.

4.4. Conduct correspondence with structural divisions of the enterprise and other organizations on issues of providing the enterprise with equipment and components.

4.5. Interact with the heads of structural divisions of the enterprise, obtain information and documents necessary to perform their job duties.

4.2. Get acquainted with the draft decisions of the enterprise management concerning its activities.

1. V. Responsibility

The head of the equipment procurement department is responsible for:

5.1. In case of causing material damage, within the limits determined by the criminal, civil, and labor legislation of the Russian Federation.

5.2. If an offense is committed in the course of carrying out its activities, within the limits determined by the criminal, civil, administrative legislation of the Russian Federation.

5.3. In case of failure to perform or improper performance of their official duties, which are provided for in this job description, within the limits determined by the labor legislation of the Russian Federation.

Supervisor structural unit: _____________ __________________

(signature) (surname, initials)

I have read the instructions,

one copy received: _____________ __________________

(signature) (surname, initials)

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1. General Provisions

1.1. The equipment procurement department is an independent* structural unit of the organization.

_________________

1.2. The equipment procurement department is created, reorganized and liquidated by order of the head of the organization.

1.3. The equipment procurement department is directly subordinate to the deputy head of the organization for capital construction (other official).

1.4. The equipment procurement department is headed by the head of the department, who is appointed and dismissed from his position by order of the head of the organization on the proposal of the deputy head of the organization for capital construction (other official).

1.5. The head of the equipment procurement department directly manages the activities of the department.

1.6. A person with a higher professional (technical or engineering-economic) education and work experience in the specialty, incl. on leadership positions at least 5 years.

1.7. The job duties, rights and responsibilities of each employee of the equipment procurement department are established by the job description, which is agreed upon with the head of the department and approved by the head of the organization.

1.8. The equipment procurement department in its activities is guided by:

Regulatory legal acts, other guidelines and methodological materials on the logistics of the organization;

Charter of the organization;

Orders, instructions of the head of the organization (direct manager);

This provision.

1.9. Changes in the structure and staff of the equipment procurement department are developed by the head of the department, based on the conditions and characteristics of the organization’s activities, and are agreed upon with the immediate supervisor, as well as with the labor organization department and wages, HR department, legal department in the relevant areas of activity of these structural divisions and are approved by order of the head of the organization.

2. Main tasks

The main tasks of the equipment procurement department are:

2.1. Meeting the organization's needs for equipment, components, instruments and equipment.

2.2. Monitoring the movement of equipment.

2.3. Rational organization and warehouse management.

3. Functions

In accordance with the main tasks, the equipment procurement department is assigned the following functions:

3.1. Providing equipment and components for capital construction and repair and maintenance needs of the organization.

3.2. Determining the needs of organizational units for equipment and components to fulfill production plans for capital construction, reconstruction, and introduction of new equipment.

3.3. Drawing up requests for the supply of equipment, materials, building structures and fittings with the necessary calculations and justifications.

3.4. Participation in concluding contracts with suppliers, agreeing on terms and conditions of deliveries.

3.5. Preparation of specifications and registration of protocols of disagreements, studying the possibility and feasibility of establishing direct long-term economic relations for the supply of equipment and components.

3.6. Placement of orders for the manufacture of non-standard equipment and participation in the coordination of technical conditions for their implementation.

3.7. Acceptance of equipment and components in terms of quantity, quality and within the time limits stipulated by contracts.

3.8. Transfer of equipment to construction and installation organizations and divisions of the organization for installation and operation within the time limits provided for by the special conditions of the contract.

3.9. Organization of equipment transportation to construction sites.

3.10. Monitoring the timely execution of technical protocols for equipment and the correct payment of bills.

3.11. Preparation of opinions on claims and documents for presenting claims to suppliers related to their failure to fulfill contractual obligations.

3.12. Monitoring compliance with inventory standards for equipment and components.

3.13. Identification of uninstalled, unused equipment, analysis of the possibility of its use in the production process, sale of redundant and obsolete equipment.

3.14. Organization of warehouse operations.

3.15. Supervision of the technical condition of warehouses and loading and unloading facilities.

3.16. Monitoring the storage conditions of equipment and components, the correctness of their conservation and ensuring safety.

3.17. Maintaining records of the availability and movement of equipment and components, conducting inventories of material assets on time, drawing up the necessary reports.

4.1. The equipment procurement department, within its competence, has the right to:

4.1.1. Represent the organization in other organizations in accordance with the established procedure on issues related to production activities equipment supply department.

4.1.2. Demand and receive from the organization's divisions the information and documents necessary to carry out the work within the competence of the equipment procurement department.

4.1.3. Conduct independent correspondence with other organizations on issues that fall within the competence of the equipment procurement department and do not require approval from the head of the organization, in the prescribed manner.

4.2. The head of the equipment procurement department has the right*:

_________________

4.2.1. Get acquainted with draft decisions of the organization’s management concerning the activities of the equipment procurement department.

4.2.2. Submit proposals for improvement of work related to the responsibilities provided for by these regulations for consideration by the organization’s management.

4.2.3. Within your competence, inform your immediate supervisor about all shortcomings in the activities of the organization (structural unit, individual employees) identified in the performance of their official duties, and make proposals for their elimination.

4.2.4. Involve specialists from the structural divisions of the organization in the performance of their assigned duties in cases where this is provided for by the regulations on structural divisions, otherwise - with the permission of the head of the organization.

4.2.5. Request personally or on behalf of the immediate supervisor from heads of structural divisions, specialists, information and documents necessary for the performance of their official duties.

4.2.6. Sign and endorse documents within your competence.

4.2.7. Submit for consideration by the head of the organization proposals on the appointment, relocation, dismissal of employees of the equipment acquisition department, proposals for their encouragement or the imposition of penalties on them.

4.2.8. Require the management of the organization to provide assistance in the performance of their official duties and the exercise of rights.

5. Relationships. Connections

The equipment procurement department interacts with the following structural divisions of the organization:

With the departments of the chief power engineer, chief mechanic, tool shop:

receives: requests for equipment (electrical equipment);

represents: orders for the production of technological and non-standard equipment for capital construction; schedules for installation and commissioning of new equipment;

With the chief designer's department:

receives: documentation for non-standard equipment;

submits: orders, instructions and schedules for the installation and commissioning of new equipment, approved applications for components, devices, equipment;

With structural divisions:

receives: design and estimate documentation placement of equipment in workshops; design and technical documentation and specifications for technical re-equipment of the organization;

submits: approved applications for equipment; certificates of equipment delivery for installation;

With the capital construction department:

receives: certificates on the volume of capital investments for the purchase of equipment for the planned year; paid bills for equipment; invoices for payment of received equipment for control and approval;

presents: a schedule for the receipt of equipment in the planned year; a certificate of standard stocks of equipment located in the warehouse; acts of acceptance of received equipment to department warehouses, indicating the facility and structural unit at whose request the equipment was purchased; inventory records of the availability of equipment in the warehouse;

With the logistics department:

receives: information about the status of the customer’s supplies with materials;

submits: requests for materials supplied by the customer;

With accounting:

receives: equipment certificates at the beginning of each month;

represents: acts of receipt of equipment; commissioning certificates.

6. Responsibility*

_________________

* This section is included in the regulations on the equipment procurement department if a job description for the head of the equipment procurement department is not developed.

6.1. The head of the equipment procurement department is responsible for:

Failure to perform (improper performance) of one’s official duties;

Failure to comply with internal labor regulations, rules and regulations of labor protection and fire safety;

Incorrect use and incomplete use of granted rights;

Poor performance of duties by employees subordinate to him;

Low performance and labor discipline of employees subordinate to him;

Causing material damage to the organization - in accordance with current legislation.

6.2. The responsibilities of other employees of the equipment procurement department are established by their job descriptions.

Note. The regulations on the equipment procurement department are drawn up in accordance with the requirements of the State Standard of the Republic of Belarus 6.38-2004 “Unified documentation systems. System of organizational and administrative documentation. Requirements for the preparation of documents" (approved by the resolution of the Committee on Standardization, Metrology and Certification under the Council of Ministers of the Republic of Belarus dated December 21, 2004 No. 69, included in the Unified System of Organizational and Administrative Documentation (USORD), approved by the order of the Department of Archives and Records Management of the Ministry of Justice of the Republic of Belarus dated May 14. 2007 No. 25).

CEO

companies_________________

I.O.F.

"___" _________ 200__

Job description
Head of the procurement department

I. General provisions

1. The head of the procurement department belongs to the category of managers.

2. A person with a higher professional (technical or engineering-economic or engineering-economic) education and work experience in the specialty in engineering, technical and managerial positions of at least 5 years is appointed to the position of head of the procurement department.

3. Appointment to the position of head of the procurement department and dismissal from it is made by order General Director enterprises on the recommendation of the Director for Capital Construction.

4. The head of the procurement department must know:

4.1. Regulatory and methodological materials on logistics of the enterprise.

4.2. Prospects for technical development of the enterprise.

4.3. Organization of logistics, capital construction and repair and maintenance needs of the enterprise.

4.4. The range of equipment and components required by the enterprise.

4.5. Specifications, design features of equipment and components.

4.6. The procedure for justifying needs and drawing up requests for equipment and components, concluding agreements with suppliers.

4.7. Basics of production technology; organization of warehousing.

4.8. Inventory standards for equipment and components, conditions for their storage.

4.9. The procedure for maintaining records of supply and warehouse operations, drawing up established reports.

4.10. Fundamentals of economics, organization of production, labor and management.

4.11. Fundamentals of labor legislation.

4.12. Means of computer technology, communications and communications.

5. The Head of the Procurement Department reports directly to the Director for Capital Construction.

6. During the absence of the head of the procurement department (vacation, illness, etc.), his duties are performed by a deputy (in his absence, a person appointed in the prescribed manner), who acquires the corresponding rights and is responsible for the proper performance of the duties assigned to him.

II. Job responsibilities

Head of procurement department:

1. Organizes the provision of equipment and components for the implementation of production plans for capital construction, reconstruction, and introduction of new equipment.

2. Manages the preparation of applications for the supply of equipment, materials, building structures and fittings with the necessary calculations and justifications.

3. Participates in concluding contracts with suppliers, agreeing on the terms and conditions of deliveries, prepares specifications and draws up protocols of disagreements, studies the possibility and feasibility of establishing direct long-term economic relations for the supply of equipment and components.

4. Organizes the placement of orders for the manufacture of non-standard equipment and, together with design organizations, participates in the coordination of technical conditions for their implementation.

5. Ensures the organization of acceptance of equipment and components in terms of quantity and quality within the time limits stipulated by contracts, and their storage.

2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.

3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.

Director for Capital Construction:

____________________/AND. O.F./ “__”__________200__

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