How to invite you for an interview correctly. Ready-made and effective ad templates. What is important to include in a letter?

An invitation to an interview is the employer’s desire to meet the selected candidate in person. This means that the applicant's resume attracted the recruiter. The first communication and general impression of the candidate is created during a personal meeting.

An invitation to a meeting is an intermediate step between studying the applicant’s resume and a personal conversation. During the meeting, the professional skills and qualities of the candidate are revealed, as well as their correspondence with the resume (read more about how to conduct a job interview, and you will learn about what questions to ask the applicant). A recruiter can voice a proposal for a meeting in two ways:

1. Through telephone conversations.
2. By sending an email or SMS message.

Sites that specialize in collecting vacancies from direct employers and attracting applicants have specially designed templates with the function of automatically filling in employer data. The template contains contact numbers through which the applicant can independently contact authorized persons of the company.

This method simplifies the work of authorized persons, especially if we are talking about a company with a large flow of new vacancies. However, there is a small drawback, and it is that the electronic template may remain unread or completely ignored.

How to invite by phone?

How to negotiate over the phone correctly is a pressing question. During a telephone conversation, the employer can ask any questions of interest to the candidate in order to form an initial opinion about his knowledge.

By setting the date and time of the interview and agreeing on it over the phone with the successful candidate, you can easily control the entire procedure for finding employees and know for sure exactly how many people will come to the business conversation.

An example would be the following algorithm:

It is also advisable to thank the employer for their attention to your person and wish to find a worthy employee. At the same time, it is very important to comply business style communication. Notice of refusal should only be sent to work time and preferably on weekdays.

Why aren't they invited?

There can be many reasons for refusal:

• If the candidate's skills and experience do not match the vacant position.
• An incorrect resume (education is not fully indicated, literacy is missing, etc.).
• Frequent job changes.

The reasons for refusal can be obtained from the responsible persons of the company. You can contact them by contact numbers. It is very important to always be polite and not be rude.

When recruiting personnel, HR department employees use a variety of methods that allow them to very accurately determine what kind of person a candidate is and whether he can be considered a potential employee. Read our materials about what a job seeker needs to know in order to.

To summarize, it can be noted that in any situation one must observe the rules of decency and business etiquette. It is important to show yourself only from the positive side, because you don’t know what and who awaits in the future.

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A telephone interview is the primary stage of selecting applicants for an open vacancy. We will tell you in this article how to properly invite for an interview by phone, prepare and conduct the interview.

From the article you will learn:

Why is the telephone interview format so popular?

Telephone interviews are used by employers as a preliminary stage in searching and hiring candidates. With minimal costs, except for time, they allow you to immediately weed out those applicants who clearly do not meet the requirements of the vacancy or corporate culture.

With candidates living in another locality or outside the city, conducting a telephone interview becomes a must if the company is not going to introduce them into unnecessary expenses and spoil its image. For positions that require remote work, this method of interviewing an applicant may be the only option.

The multi-stage candidate selection process can take up to three weeks. But already at the telephone interview stage, an experienced recruiter will be able to assess the critical thinking and interpersonal skills necessary for effective communication. By culling less qualified applicants, you narrow the pool of candidates while improving the quality of those remaining and saving time spent on .

Telephone interviews have another advantage. During a telephone conversation, the interviewer is not distracted by external factors and focuses on the meaning of what the interlocutor is saying. This allows you to form a deeper, more holistic portrait of the candidate and an objective one.

This is an interview that you need to prepare for in advance, whether you are the recruiter conducting the initial interview or the hiring manager making the final decision. You need to know not only how to properly invite someone for a telephone interview, but also how to correctly interpret his answers to your questions.

Vera Mukhina answers,

HR Director at ENKOR.

Typical picture: HR conducts a face-to-face interview with a candidate and realizes that this could not have been done. There is a formal circumstance due to which the applicant is clearly not suitable. Moreover, this circumstance could have been learned at the stage of telephone screening...

How to invite for an interview by phone?

Rules of business etiquette suggest that the candidate must be given time to prepare for the conversation with the recruiter. Therefore, there should be two phone calls from the company:

1. You agree on a time when it will be convenient to answer your questions and specify whose call will be outgoing - yours or the applicant's.
2. The interview itself is over the phone.

In both cases, one should remember and observe basic rules business communication accepted in the modern business environment. By following these rules you will create your first good impression about the company and increase its prestige.

How to invite for an interview by phone (example)

Good day, Sergey. My name is Natalya, I am the HR manager at Alfa company. We have received your resume for the position "" and are ready to conduct a preliminary interview by phone. Now would it be convenient for you to give me a couple of minutes and agree on a time for it?

When will it be convenient for you to answer my questions about your resume? Which is more convenient for you - will you call us yourself or wait for a call from us?

Fine. So, we agreed that you will call us on the 15th, Monday, at 10:00. I remind you that my name is Natalya, I will be waiting for a call from you at the appointed time. Thank you. Goodbye and have a nice day.

Note! An invitation to a telephone interview is an example when the applicant himself sets the time for the conversation - also a way to check his commitment and punctuality.

How to conduct a telephone interview?

The result of a competent telephone interview will be the right decision - whether this applicant is suitable for your company and whether he meets the requirements of the vacancy. To conduct an interview with good result, the recruiter must get an idea of ​​the interlocutor’s experience and skills. To do this, he must know when to ask questions and when to listen carefully to the answers.

If during the telephone interview it becomes clear that the applicant may be suitable, the recruiter’s task is to interest the interlocutor in this vacancy. Therefore, a good recruiter provides information about the company based on his motivations, goals and career aspirations. This means that at the beginning of the conversation you need to find out as much as possible about the interlocutor before telling him about the employer.

When inviting an applicant to an initial interview by telephone, the recruiter has the right to decide for himself how to conduct it. The advice that can be given to him is often similar to that received by candidates awaiting such an interview:

1. Prepare in advance. Find out as much as possible about the interlocutor before the interview, use social media. Study the job description, prepare questions, the answers to which will show whether the interlocutor meets the established professional criteria.
2. Ensure it is quiet and free from distractions. Do not announce the invitation to a telephone interview or the interview itself and do not conduct it “on the run”, in a noisy place, while traveling on public transport, etc. During the conversation, do not be distracted - do not answer calls, do not check email. A calm, continuous conversation will help you better concentrate, hear and understand each other.
3. Don't talk too much or quickly. Observe general principles conducting an interview - ask questions, do not allow the interlocutor to be distracted by details during answers, listen to them carefully.
4. Be prepared for unexpected questions. Just like the candidates themselves, they never know when a non-standard question will be asked. If you are prepared for such a situation, you will be able to answer any tricky question correctly.
5. Tell the candidate about next steps. This must be done when completing a telephone interview. This will eliminate unnecessary calls and emails with questions from the applicant. Conclude by thanking them for their time and letting you know when you will call to report the results of your interview.

If the question arises about how to refuse an applicant after a telephone interview, do not use the phrase “You are not suitable for us,” even though it reflects the true state of affairs. Be clear about the reasons for the refusal, but remember that you may be required to justify it in writing if discrimination is suspected.

Telephone interview, example of a conversation between an employer and a rejected candidate

Unfortunately, we only had one vacancy. Based on the interview results, you took second place, so we cannot hire you now. But, if you don’t mind, we will leave your information in our database and, if a similar vacancy appears, we will contact you again.

Are you interested in re-evaluating the value of the first 15 seconds of a typical telephone conversation between a job seeker and an employer? In this case, we will draw your attention to a problem that is invisible at first glance: when making an outgoing call from an employer to a job seeker, the basic rules by which it is customary to talk on the phone in a modern business environment are often violated. As a result, in addition to spoiling the first impression of each other and lowering the prestige of the calling company, people sometimes even fail to agree on an interview.

The reason for the problem: despite the apparent simplicity of a telephone conversation, direct training in telephone conversations is mainly carried out for sales specialists and management personnel, i.e. for those whose success depends on business etiquette. But the budget for training HR employees is often cut. Of course, if an ordinary employee is invited to an interview, the HR manager’s disregard for certain conversation norms will go unnoticed by the applicant. However, during a dialogue with senior managers and managers, the HR employee runs the risk of showing himself to be a less educated person in matters of professional ethics.

To fill the identified gap, you can use the material proposed below. It will show which outgoing phone call structure most effectively emphasizes the HR professional’s professionalism (or lack thereof).

The manner in which we communicate over the phone when scheduling an interview is an important indicator of our professional level. Let's match!

Sample text of a competent telephone conversation about scheduling an interview:

“Good afternoon, Irina! (pause). My name is Olga - HR manager of company N. I am calling to arrange a time for an interview for the position " Regional Representative" Can you talk for 2 minutes now?”

Message
“Irina, I propose to summarize: we meet with you tomorrow, March 24, at 15:00, at the address: Cosmos, 4, office 3. Let me remind you again, my name is Olga. All the best!".

Outgoing phone call plan

1. Greeting + introducing yourself

Say hello and address your interlocutor by name
Introduce yourself: not only your first name (last name), but the name of the company.

Meaning: from the first seconds it is necessary to get the interlocutor in the mood for a conversation and create an attractive image of the caller. Forget about the expression: “It bothers you”! - it is unlikely to evoke pleasant emotions. Neutral phrases are much better suited.

Example:“Good morning, Alexey! My name is Alena, HR manager at Pero.

2. Message of the purpose of the call

Meaning:
let the person understand why you are calling, since the applicant may receive many phone calls that are not necessarily related to the job search, and he may not immediately understand what you are talking about;

Give the person the opportunity to “switch” to a conversation with you, put aside current affairs.

Example:“We have received your resume for the position of head of the sales department. I’m calling to arrange a time for an interview in our office.”

3. The question of having time to talk

Surprisingly, this is the most often forgotten point! Although, who among us has not had the opportunity to pick up the phone at an inconvenient time: on the road, on the street, during an operational meeting or negotiations?

Meaning: remove all obstacles to continuing the conversation. Imagine, an applicant is at a meeting at his current job, and then you call to offer him another job, you understand...

At trainings people often object to this point: “If a person is uncomfortable talking, he will say so himself, so why ask him about it?”

Think about in what situation you look more respectable:

When they interrupt you and say: “Sorry, I don’t have time right now, call me back”
- or when you yourself manage the conversation and ask the question about the possibility of continuing the conversation?

Very important: you need to be interested not just in the availability of abstract time, but in specific minutes: “Anna, do you have 3 minutes to talk now?” This gives both you and the other person a clear direction.

Moreover, if a person refuses to talk, do not forget to find out exactly when it is best to call back.

4. Discussion of the main purpose of the call

5. Recap + farewell

Meaning: State the most important takeaways from the conversation to make sure you understand each other and set a favorable tone for the rest of the meeting. This point can also be called a check of understanding.

There are cases when interlocutors misheard the time of the interview, meeting place and other details. A short repetition important points helps to avoid these failures.

Maria Bolokhova - business coach, consultant in the field of human resources management

A few interview rules

Rule #1. The ability of the applicant at the beginning of the conversation to transfer the topic of conversation into a dialogue format, and not into a “question-answer” mode, plays a role: take the initiative, ask questions.

Rule #2. Talking about yourself matters within 30 seconds. At the same time, self-presentation should be interesting: have an emphasis at the beginning and end.

Golden rule: you cannot be late for a meeting with an employer; neat appearance.
However, the most important thing in an interview is your self-confidence. Smile!.. but don't overdo it.

There are only 6 types of interviews that can be used to one degree or another in companies:

1. Biographical interview (represents a series of questions, the purpose of which is to establish the reliability of the information specified in the resume and to obtain detailed information about the education, work experience and competencies of the applicant).

2. Case interview, or situational interview (represents a dialogue between a consultant and a candidate, during which the candidate tries to solve a specific business problem).

3. Projective interview (based on constructing questions in such a way that they invite the candidate to evaluate not himself, but people in general or some character).

4. Interview on competencies (questions are aimed at clarifying the qualities and abilities that will be required to perform job duties).

5. Conversation about nothing (questions are asked about vacations, family, pets and hobbies. Based on your answers, the recruiting manager can guess how you behave with colleagues, subordinates, identify the main character traits, etc.).

6. Stress interview (a stressful situation where they test your self-esteem and ability to talk about what doesn’t suit you.)

Letter No. 1

Dear Viktor Alekseevich,

I have reviewed your resume for the position of “Senior Manager” and have come to the conclusion that your education and work experience are ideal for this position. In order to discuss all the nuances and get to know you better, I invite you to an interview, which will take place on August 5, 2014 at 12:00 p.m.

If the specified date or time does not suit you, please contact our company secretary within today.

Sincerely,

Petr Ivanovich

Letter No. 2

Dear Viktor Alekseevich,

I have carefully studied the resume you sent. Your qualifications and work experience meet the requirements of our company. But, unfortunately, the position for which you are applying has already been filled, but at the moment we have a vacancy for a distributor. If this work interests you, please contact me by phone 200-01-02.

Sincerely,

Petr Ivanovich

Letter No. 3

Dear Viktor Alekseevich,

I have reviewed your resume and am interested in you as an employee of my company. I believe that your qualifications fully meet the requirements for the position of Sales Manager.

To get more detailed information Please contact our secretary and schedule an interview.

Sincerely,

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