HR manager job description. Job responsibilities of a HR specialist. Job description structure for a HR specialist

I CONFIRM:

[Job title]

_______________________________

[Name of company]

_______________________________

_______________________/[FULL NAME.]/

"_____" _______________ 20___

JOB DESCRIPTION

HR specialist

1. General Provisions

1.1. This job description defines and regulates the powers, functional and job responsibilities, rights and responsibilities of a human resources specialist [Name of the organization in genitive case] (hereinafter referred to as the Company).

1.2. A HR specialist is appointed to a position and dismissed from a position in accordance with the procedure established by current labor legislation by order of the head of the Company.

1.3. The HR specialist belongs to the category of specialists and reports directly to [name of the position of the immediate supervisor in the dative case] of the Company.

1.4. A person with secondary education is appointed to the position of HR specialist. professional education without presenting requirements for work experience or initial vocational education, special training according to the established program and work experience in the profile of at least 2 years, including this enterprise at least 1 year.

1.5. The HR specialist should know:

legislative and regulatory legal acts, methodological materials on maintaining documentation for accounting and movement of personnel;
labor legislation;
structure and staff of the enterprise;
procedure for registration, maintenance and storage work records and personal files of enterprise employees;
the procedure for establishing the names of workers' professions and employee positions, general and continuous work experience, benefits, compensation, and registration of pensions for employees;
the procedure for recording the movement of personnel and drawing up established reporting;
the procedure for maintaining a data bank about the personnel of the enterprise;
basics of office work;
means of computer technology, communications and communications;
rules and regulations of labor protection.

1.6. The HR specialist in his daily activities is guided by:

local acts and organizational and administrative documents of the Company;
internal labor regulations;
rules of labor protection and safety, ensuring industrial sanitation and fire protection;
instructions, orders, decisions and instructions from the immediate supervisor;
this job description.

1.7. During the period of temporary absence of a HR specialist, his duties are assigned to [deputy position title].

2. Job responsibilities

The HR specialist performs the following labor functions:

2.1. Performs work to staff the enterprise with personnel of the required professions, specialties and qualifications.

2.2. Takes part in the recruitment, selection, and placement of personnel.

2.3. Conducts a study and analysis of the job and professional qualification structure of the personnel of the enterprise and its divisions, established documentation for personnel records related to the hiring, transfer, labor activity and dismissal of employees, the results of certification of employees and their assessment business qualities in order to determine the current and future personnel needs, prepare proposals for replacement vacant positions and creating a reserve for promotion.

2.4. Participates in the study of the labor market to determine sources of satisfying the need for personnel, establishing and maintaining direct connections with educational institutions, contacts with enterprises of a similar profile.

2.5. Informs company employees about available vacancies.

2.6. Takes part in the development of promising and current plans by work.

2.7. Monitors the placement and arrangement of young specialists and young workers in accordance with the received educational institution profession and specialty, conducting their internships, takes part in the adaptation work again hired workers to production activities.

2.8. Participates in the preparation of proposals for personnel development, business career planning, training and professional development of personnel, as well as in evaluating the effectiveness of training.

2.9. Takes part in the organization of work, methodological and information support qualification, certification, competition commissions, registration of their decisions.

2.10. Analyzes the state labor discipline and compliance by employees of the enterprise with internal labor regulations, personnel movement, participates in the development of measures to reduce turnover and improve labor discipline.

2.11. Controls the timely processing of the admission, transfer and dismissal of employees, the issuance of certificates about their present and past labor activity, compliance with the rules for storing and filling out work books, preparing documents for establishing benefits and compensation, processing pensions for employees and other established personnel documentation, as well as entering relevant information into the data bank about the enterprise’s personnel.

2.12. Prepares prescribed reports.

In case of official necessity, a personnel specialist may be involved in the performance of his official duties overtime in the manner prescribed by the regulations federal legislation about work.

3. Rights

The HR specialist has the right:

3.1. Request and receive necessary materials and documents related to issues of their activities.

3.2. Involve all specialists structural divisions Companies to resolve the responsibilities assigned to him.

3.3. Get acquainted with draft decisions of the Company's management relating to its activities.

3.4. Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management.

3.5. Report to the manager about all identified violations and shortcomings in connection with the work performed.

4. Responsibility and performance evaluation

4.1. The HR specialist bears administrative, disciplinary and material (and in some cases provided for by the legislation of the Russian Federation, criminal) responsibility for:

4.1.1. Failure to carry out or improperly carry out official instructions from the immediate supervisor.

4.1.2. Failure to perform or improper performance of one's job functions and assigned tasks.

4.1.3. Illegal use of granted official powers, as well as their use for personal purposes.

4.1.4. Inaccurate information about the status of the work assigned to him.

4.1.5. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that pose a threat to the activities of the enterprise and its employees.

4.1.6. Failure to ensure compliance with labor discipline.

4.2. The HR specialist’s performance is assessed by:

4.2.1. By the immediate supervisor - regularly, in the course of the employee’s daily performance of his labor functions.

4.2.2. Certification Commission enterprises - periodically, but at least once every two years, based on documented results of work for the evaluation period.

4.3. The main criterion for assessing the work of a human resources specialist is the quality, completeness and timeliness of his performance of the tasks provided for in this instruction.

5. Working conditions

5.1. The work schedule of a HR specialist is determined in accordance with the internal labor regulations established by the Company.

5.2. Due to production needs, the HR specialist is required to travel to business trips(including local significance).

I have read the instructions ___________/___________/ “__” _______ 20__

A HR specialist falls into the category of technical performers.

A person with secondary specialized or higher professional education is appointed to the position of HR specialist without presenting requirements for work experience.

Appointment to the position of HR specialist and dismissal from it is made by order of the General Director on the recommendation of the HR Director.

The HR specialist should know:

organization of office work at the enterprise;
organizational structure of the enterprise;
basics of labor organization;
internal labor regulations;
labor protection rules and regulations;
legislative and regulatory legal acts;
methodological materials on personnel management;
labor legislation;
the procedure for determining future and current personnel requirements;
sources of supplying the enterprise with personnel;
methods for analyzing the professional and qualification structure of personnel;
provisions on certification and qualification tests;
procedure for election (appointment) to a position;
the procedure for registration, maintenance and storage of documentation related to personnel and their movement;
the procedure for creating and maintaining a data bank about the personnel of the enterprise;
the procedure for drawing up reports on personnel; fundamentals of psychology and sociology of labor;
fundamentals of economics, labor organization and management; labor legislation;
computer facilities, program 1 C.
labor protection rules and regulations;
the main provisions of the quality management system in force at the enterprise.

The HR Specialist reports directly to the HR Director.

During the absence of the HR Specialist (illness, vacation, etc.), his duties are performed by the HR manager or a person appointed by order of the General Director.

Job responsibilities

HR Specialist:

Organizes work with personnel in accordance with the general development goals of the enterprise and specific areas personnel policy for achievement effective use And professional development workers.
Communicates information on personnel issues and personnel decisions to enterprise personnel.
Draws up all documents, together with the heads of structural divisions, related to issues of hiring, transfer, promotion, demotion, imposition of administrative penalties, and dismissal of employees.
Performs timely registration of admission, transfer and dismissal of employees, issuance of certificates about their current and past work activities, compliance with the rules for storing and filling out work books, preparation of documents for establishing benefits and compensation, registration of pensions for employees and other established personnel documentation, as well as entering the relevant information in the data bank about the personnel of the enterprise (including electronic program 1C).
Maintains all necessary personnel logs and registers of personnel documents.
Compiles and prepares employment contracts and agreements thereto, maintains personal files of employees and other personnel documentation.
Works with personnel (consulting employees on issues labor legislation, issuance of certificates, copies of work books, etc.).
Prepares the necessary materials for qualification, certification, competition commissions and nominations for employees for incentives and awards.
Prepares prescribed reports.
Keeps records of personnel and their departments, enters relevant information about the quantitative, qualitative composition of workers and their movement into the data bank about the enterprise’s personnel, monitors its timely updating and replenishment (including in the 1C electronic program).
Makes the necessary requests with the administrative staff to provide staff with special clothing and an electronic access card and time tracking.
Participation in the creation personnel documents: instructions, regulations and agreements.
Maintaining an archive of personnel documents.
Performs individual tasks and instructions from his immediate supervisor.

Rights

The HR specialist has the right:

Get acquainted with draft decisions of the enterprise management concerning its activities.
Make proposals for improving work related to the responsibilities provided for in these instructions.
Within your competence, inform your immediate supervisor about all shortcomings identified in the course of your activities and make proposals for their elimination.
Request personally or on behalf of management from heads of departments of the enterprise and specialists information and documents necessary to fulfill his official duties.
Demand that the management of the enterprise provide assistance in the performance of its official duties and rights.

Responsibility

The HR specialist is responsible for:

For improper performance or failure to fulfill one’s job duties as provided for in this job description - within the limits determined by the current labor legislation Russian Federation.
For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
For causing material damage- within the limits determined by the current labor and civil legislation of the Russian Federation.

Job description designed in accordance with:

Labor Code of the Russian Federation, taking into account amendments and additions.
Decree of the Ministry of Labor and social development RF dated 08.21.98 “ Qualification Handbook positions of managers, specialists and other employees.”
Charter of the enterprise.
Enterprise quality management standards.

1.1. This instruction has been drawn up in accordance with the Resolution of the Ministry of Labor of the Russian Federation dated August 21, 1998. No. 37 “General industry qualification characteristics positions of workers employed in enterprises, institutions and organizations.”

1.2. A human resources specialist belongs to the category of specialists.

1.3. This job description establishes the rights, responsibilities and job responsibilities of a human resources specialist.

1.4. A person with a higher or secondary vocational education is accepted for the position of HR specialist, without presenting requirements for work experience.

1.5. A personnel specialist is appointed and dismissed by order of the director of the technical school upon the recommendation of the head of the personnel department.

1.6. The HR specialist reports directly to the head of the HR department and may additionally receive orders from the director of the technical school.

1.7. The HR specialist in his work is guided by:

Regulations on the HR department;

This job description.

1.8. The HR specialist should know:

Labor legislation;

Legislation and regulations;

Methodological materials on maintaining documentation for accounting and movement of personnel;

The structure and staff of the technical school;

The procedure for registration, maintenance and storage of work books and personal records of technical school employees;

The procedure for establishing the names of workers' professions and employee positions, general, insurance and continuous work experience, benefits, compensation;

Registration of pensions for employees;

The procedure for recording the movement of personnel and drawing up established reporting;

The procedure for maintaining a data bank on technical school personnel; basics of office work;

Computer technology, communications and communications;

Forms and methods of control over the execution of documents;

Labor protection rules and regulations.

1.9. During the absence of a personnel specialist (vacation, illness, etc.), his duties are performed by a person appointed by order of the director of the technical school, who is responsible for their improper performance.

2. Functions

2.1. Registration of hiring, transfer and dismissal of employees.

2.2. Maintaining and recording work records.

2.3. Preparation of necessary materials for qualification and certification commissions.

2.4. Registration and accounting of vacations.

2.5. Preparation of documents for the assignment of pensions.

2.6. Organizing control over the state of labor discipline and compliance with internal labor regulations.

2.7. Preparation, execution and submission of reports on quota issues.

2.8. Analysis of staff turnover.

2.9. Ensuring the fulfillment of the functions assigned to the technical school in the daily activities of primary military registration, military registration and reservation of citizens in the reserve, from among those working and studying at the technical school.

2.10. Carrying out primary military registration of citizens in reserve and citizens subject to conscription for military service, living or staying (for a period of more than three months).

2.11.Explaining to technical school officials and citizens their responsibilities for military registration, mobilization training and mobilization, established by law Russian Federation and the Regulations on military registration and control over their implementation.

2.12. Preparation of documents on personnel and financial activities.

3. Job responsibilities

The HR specialist must:

3.1. Exercise control over the timely execution of orders, orders of the director of the technical school and instructions of the head of the personnel department.

3.2. Keep records of technical school personnel , its divisions in accordance with unified forms primary accounting documentation.

3.3. Formalize the admission, transfer and dismissal of employees in accordance with labor legislation, regulations and orders of the director of the technical school, as well as other established personnel documentation.

3.4. When applying for a job, issue a checklist for completing introductory, initial training, familiarize with the local regulations of the technical school.

3.5. Form and maintain personal files of employees, make changes to them related to work activities.

3.6. Draw up orders for personnel and financial activities of technical school employees.

3.7. Prepare the necessary materials for qualification, certification, competition commissions and nomination of employees for incentives and awards

3.8. Fill out, record and store work books, calculate length of service, issue certificates of current and past work activities of employees.

3.9. Make entries in work books about incentives and awards for employees.

3.10. Prepare documents for submitting a quota report.

3.11. Enter information into the data bank about the quantitative and qualitative composition of workers, their movement, monitor its timely updating and replenishment.

3.12. Keep records of the provision of vacations to employees, exercise control over the preparation and compliance with regular vacation schedules.

3.13. Maintain time records of the actual time of workers’ stay at the technical school, monitor their timely attendance at work and departure from work, and presence at work places.

3.14. Make appropriate notes on the timesheet and draw up daily reports (summaries) on attendance at work, as well as lateness and absences, indicating the reasons that caused them, and keep records of the payroll of employees.

3.15. Systematically make changes related to registration of hiring employees, transfers, dismissals, granting vacations, etc.

3.16. Monitor the timeliness of employees submitting certificates of temporary disability, sick care certificates and other documents confirming their right to absence from work.

3.17. In accordance with the established procedure, submit a time sheet containing information about the time actually worked, overtime hours work, violations of labor discipline, etc.

3.18. Prepare pension insurance cards and other documents necessary for assigning pensions to technical school employees and their families, establishing benefits and compensation.

3.19. Study the causes of staff turnover, participate in the development of measures to reduce it.

3.20. Prepare documents upon expiration of the established periods of current storage for depositing in the archive.

3.21. Maintain primary records of citizens in the reserve using primary registration cards, and citizens subject to conscription for military service, according to lists.

3.22. Assist in military registration (removal from military registration) of citizens who arrive (move to another region, city) for permanent or temporary (for a period of over 3 months) place of residence.

3.23. To identify, together with the internal affairs bodies, citizens who are subject to military registration.

3.24. Annually check primary registration cards and lists of citizens subject to conscription for military service with military registration documents of the district military commissariat.

3.25. Send, at the request of the military commissariat, the information necessary for entering into military registration documents about citizens who are registered for military service and citizens who are registered with military personnel.

3.26. Annually submit lists of 15- and 16-year-old boys to the military commissariat of the district in September, and lists of boys subject to initial military registration in December.

3.27. Monitor the visits of citizens subject to conscription to military service to medical institutions to which they are sent for medical examination or examination.

3.28. Make changes to the primary registration cards and lists of citizens subject to conscription for military service regarding education, place of work, position, marital status and place of residence who are registered with the military, and report to the military commissariat about the changes made within 14 days .

3.29. Explain to citizens their responsibilities for military registration, established by law Russian Federation "On military duty and military service", to monitor their implementation.

3.30. When registering citizens for military registration:

Check the authenticity of military tickets (temporary certificates in lieu of military tickets) and certificates of citizens subject to conscription for military service, the presence of marks on the removal of citizens from military registration at their previous place of residence and the registration of reserve officers and citizens subject to conscription for military service for military registration in the military district commissariat for the new place of residence.

If you find unspecified corrections, inaccuracies and forgeries, or an incomplete number of sheets in the military ID (temporary certificates) of citizens subject to conscription for military service, immediately report this to the military commissariat to take appropriate measures.

Issue receipts when accepting from citizens military tickets (temporary certificates instead of military tickets) certificates of citizens subject to conscription for military service.

Fill out primary registration cards for citizens in reserve. In accordance with the entries in military IDs, fill out registration cards for warrant officers, midshipmen, sergeants, senior soldiers and reserve sailors.

3.31. Within 14 days, inform the military commissariat about the hiring (dismissal) of citizens who are in the reserve and registered with the military.

3.32. Carry out requirements federal law“On personal data” and other regulatory legal acts of the Russian Federation, as well as internal regulations of the technical school regulating the issues of protecting the interests of personal data subjects, the procedure for processing and protecting personal data.

3.33. Monitor the state of labor discipline in the departments of the technical school and employees’ compliance with internal labor regulations.

3.34. Prepare prescribed reports.

3.35. Pass mandatory, preliminary (when applying for a job) and periodic (annual) medical examinations and certification.

3.36. Comply with the requirements in accordance with the labor protection instructions.

3.37. Carry out other instructions from the technical school management that are not included in this job description, but arise in connection with production needs.

4. Rights

The HR specialist has the right :

4.1. On issues within his competence, submit proposals for improving the activities of the technical school for consideration by the management; options for eliminating existing shortcomings in the technical school’s activities;

4.2. Request personally or on behalf of the head of the personnel department from the heads of structural divisions of the technical school and specialists for information and documents necessary to perform job duties;

4.3. Demand that the technical school management provide assistance in the performance of their official duties.

5. Responsibility

The HR specialist is responsible for:

5.1. For improper performance or failure to fulfill one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation.

5.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.

5.3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.

5.4. For violation of the requirements of the federal law “On Personal Data” and other regulatory legal acts of the Russian Federation, as well as internal regulations of the technical school regulating the issues of protecting the interests of personal data subjects, the procedure for processing and protecting personal data - within the limits established by the current legislation of the Russian Federation.

5.5. For failure to perform or improper performance of one’s functions and duties provided for by this job description, orders, instructions, instructions of the technical school management, not included in this job description, but arising in connection with production necessity and other offenses - in accordance with the current legislation of the Russian Federation: remark, reprimand, dismissal.

6. Interactions

HR Specialist:

6.1. Works according to a schedule based on a 40-hour working week and approved by the director of the technical school.

6.2. Independently plans his work for each academic year and half-year. The work plan is agreed upon with the head of the personnel department and approved by the director of the technical school no later than five days from the beginning of the planned period.

6.3. Receives information of a regulatory, legal, organizational and methodological nature from the head of the technical school’s personnel department, and familiarizes himself with the relevant documents against signature.

6.4. Systematically transfers personnel and financial documentation to accounting staff.

6.5. Systematically exchanges information on issues within its competence with deputy directors and employees of the technical school.

6.6. Maintains confidentiality.

Specialist (manager) for personnel records management organizes the registration of admission, transfer, relocation, secondment and dismissal of employees in accordance with labor legislation, regulations, instructions and orders of the general director of the company. Maintains personnel records, develops regulations and rules internal regulations companies and job descriptions of employees, issues certificates of workers’ work activities, makes entries in work books about transfers, transfers, and incentives. The sample job description of a specialist (manager) in personnel records management includes requirements for an employee, as well as job responsibilities.

Sample job description withHR specialist

1. General Provisions

1.1. A HR specialist belongs to the category of specialists.
1.2. A specialist in personnel records management is appointed to a position and dismissed from it by order of the head of the organization on the recommendation of the head of the department.
1.3. The HR Specialist reports directly to the Head of the HR Department.
1.4. During the absence of a HR specialist, his rights and duties are performed by a person appointed in the prescribed manner.
1.5. A person with a higher professional education in the specialty and at least 1 year of work experience is appointed to the position of HR specialist.
1.6. A HR specialist should know:
— legislative and regulatory legal acts, methodological materials on personnel management;
— labor legislation of the Russian Federation;
- profile, specialization of the enterprise.
— the structure and staff of the organization, the system of interaction between the company’s divisions.
— the procedure for determining personnel requirements;
— methods for analyzing the professional and qualification structure of personnel;
— provisions on personnel certification;
— procedure for appointment (election) to a position;
— the procedure for maintaining and storing documentation related to personnel and their movement;
— the procedure for creating and maintaining a data bank about the organization’s personnel;
— the procedure for drawing up reports on personnel;
— fundamentals of psychology and sociology of labor;
- knows ways to resolve labor disputes and conflicts;
— fundamentals of economics, labor organization and management;
— labor protection rules.
1.7. A HR specialist is guided in his activities by:
— legislative acts RF;
— Company Charter, Internal Labor Regulations, others regulations companies;
— orders and instructions from management;
- this job description.

2. Job responsibilities of a HR specialist

The HR Specialist performs the following job responsibilities:

2.1. Performs HR administration work.
2.2. Conducts a study and analysis of positions and professional qualification structure of personnel of the organization and its divisions.
2.3. Maintains personnel records related to the hiring, transfer, dismissal of employees, and the results of employee certification.
2.4. Informs employees of the organization about available vacancies.
2.5. Participates in the preparation of proposals for personnel development, career planning, training and professional development of personnel.
2.6. Analyzes the state of labor discipline and compliance by employees of the organization with internal labor regulations and personnel movement.
2.7. Participates in the development of measures to reduce staff turnover and improve labor discipline.
2.8. Monitors compliance with the rules for storing and filling out work books, preparing documents for establishing benefits and compensation, and issuing pensions to employees.
2.9. Enters information about personnel into the enterprise personnel data bank.

3. Rights of a HR specialist

A HR specialist has the right to:

3.1. Demand compliance with the provisions of labor legislation and decisions of the head of the personnel management service.
3.2. Make proposals for improving work related to the responsibilities provided for in these instructions.
3.3. Require the provision of necessary information on issues of your competence from the organization’s divisions within the specified time frame.
3.4. Provide explanations, instructions and recommendations to employees of the organization’s departments on the organization of work within their competence.
3.5. Report to the manager about all identified violations and shortcomings in connection with the work performed.

4. Responsibility of the HR specialist

The HR Specialist is responsible for:

4.1. Improper performance or failure to fulfill one's job duties as provided for in this job description - within the limits established by the current labor legislation of the Russian Federation.
4.2. Offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
4.3. Causing material damage to an enterprise - within the limits established by the current labor and civil legislation of the Russian Federation.

The material was prepared and checked by our experts

Job description of a specialist (manager) in personnel records management

I APPROVED
CEO
Last name I.O.________________
"________"_____________ ____ G.

1. General Provisions

1.1. A HR specialist belongs to the category of specialists.
1.2. A specialist in personnel records management is appointed to a position and dismissed from it by order of the head of the organization on the recommendation of the head of the department.
1.3. The HR Specialist reports directly to the Head of the HR Department.
1.4. During the absence of a HR specialist, his rights and duties are performed by a person appointed in the prescribed manner.
1.5. A person with a higher professional education in the specialty and at least 1 year of work experience is appointed to the position of HR specialist.
1.6. A HR specialist should know:
— legislative and regulatory legal acts, methodological materials on personnel management;
— labor legislation of the Russian Federation;
- profile, specialization of the enterprise.
— the structure and staff of the organization, the system of interaction between the company’s divisions.
— the procedure for determining personnel requirements;
— methods for analyzing the professional and qualification structure of personnel;
— provisions on personnel certification;
— procedure for appointment (election) to a position;
— the procedure for maintaining and storing documentation related to personnel and their movement;
— the procedure for creating and maintaining a data bank about the organization’s personnel;
— the procedure for drawing up reports on personnel;
— fundamentals of psychology and sociology of labor;
— knows how to resolve labor disputes and conflicts;
— fundamentals of economics, labor organization and management;
— labor protection rules.
1.7. A HR specialist is guided in his activities by:
— legislative acts of the Russian Federation;
— The company’s charter, internal labor regulations, and other regulations of the company;
— orders and instructions from management;
- this job description.

2. Job responsibilities of a HR specialist

The HR Specialist performs the following job responsibilities:

3. Rights of a HR specialist

A HR specialist has the right to:

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